2017 Board Minutes

Northern Lights Community School

Board of Directors Meeting

November 14, 2017 @ 3:30 pm

 

 Board Members Present:           Karen Fleming, Shannon Zozgornik, Don Vidal, Josie Pitts-Lobe, Matt Alleva, Art Norton, Vicki Martin

Non Board Members Present:   Mike Hamernick, Becky McCauley, Jackie Esler, Dan Jett – Audubon

Motion to convene by Shannon Zozgornik; second by Don Vidal.  Motion carries.

  1. Mission Statement read by Matt Alleva.
  2. No changes were made to the agenda.  Motion made by Josie Pitts-Lobe to approve agenda; second by Karen Fleming.  Motion carries.

 Approval of Consent Agenda:   The consent agenda included the October board meeting minutes, treasurer’s report, finance team minutes, annual report and director’s report.  Motion to approve consent agenda by Josie Pitts-Lobe; second by Karen Fleming.  Motion carries.

3. Lee Matson Update:  Lee was not available when we called him.

4. Board Position Vote:

Art Norton nominated Matt Alleva for Board Chair; second by Josie Pitts-Lobe.  All in favor.

Karen Fleming nominated Josie Pitts-Lobe for Treasurer; second by Don Vidal.  All in favor.

Josie Pitts-Lobe nominated Karen Fleming for Secretary; second by Shannon Zozgornik.  All in favor.

5. ACNW Leadership Retreat:  Josie, Karen and Shannon attended the ACNW Charter School Leaders Retreat and shared highlights with board members.

6. Strategic Planning Update:  Mike met with our Leadership Team on Monday afternoon, November 13, to bring them up-to-date on our strategic plan.  Items were added to our strategic planning calendar.  Our strategic plan will be put on our board agenda every month.

7. Outdoor Classroom Grant:  Gail/Vickie        )

Annie’s Garden Grant:  Donna                       )    All three tabled.  Matt will follow up.

9. Northland Herb Garden Grant:                      )

Other Wages:  Becky McCauley inquired about possibility of stipends for NLCS staff.  Stipends would need to be established through board action or policy and comply with Minnesota regulations.

11. Environmental Education Coordinator Report:  Matt has been successful in reaching out to our community and inviting local experts to work with our students.

12. Director’s Report:  Haunted House was very successful and proceeds will go towards the Washington, DC trip next summer.  Approximately 45 students were involved in the production.  Mike shared NWEA MAP results (16-17 & 17-18).

13. Policy Approvals

a. 102 Equal Educational Opportunity (2nd read)

b. 106 Whistleblower Policy (2nd read)

c. 524 Internet Acceptable Use and Safety (2nd read)

d. 212 School Board Member Training (1st read)

e. 214 Out-Of-State Travel by School Board Members (1st read)

f. 304 Director Contract, Duties, and Evaluation (1st read)

g. 401 Equal Employment Opportunity (1st read)

h. 414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse (1st read)

i. 415 Mandated Reporting of Maltreatment of Vulnerable Adults (1st read)

Motion made by Josie Pitts-Lobe and second by Karen Fleming to approve final read on Policy 102, Policy106 and Policy 524.  Motion carries.

Motion made by Don Vidal to approve first read on Policy 212,  Policy 214, Policy 304, Policy 401, Policy 414 and Policy 415 with changes; second by Vicki Martin.  Motion carries.

Motion made by Don Vidal to adjourn; second by Karen Fleming.  Motion carries.

Next meeting:  Tuesday, December 12th @ 3:30 pm

Northern Lights Community School

Board of Directors Meeting

October 24, 2017

Board Members Present:  Karen Fleming, Shannon Zozgornik, Don Vidal, Josie Pitts-Lobe, Matt Alleva, Art Norton, Vicky Martin

Non Board Members Present:  Mike Hamernick, Becky McCauley, Jackie Esler

Motion to convene meeting by Don Vidal; second by Shannon Zozgornik.  Motion carries.

Welcome Vicky Martin to NLCS Board.

  1. Mission Statement read by Matt Alleva
  2. Approval of Consent Agenda:  Matt introduced the concept of using a consent agenda.  This was one suggestion brought up during strategic planning.  Motion made by Josie Pitts-Lobe to approve agenda with change to consent agenda and addition of PTO policy; second by Art Norton.  Motion carries.
    1. Approval of Minutes:  Motion made by Josie Pitts-Lobe and second by Karen Fleming to approve minutes of September 19, 2017.  Motion carries.
    2. Treasurer’s Report:

Resolution 1:  To approve September operating receipts of $217,214.77

Resolution 2:  To approve September checks 9990 – 10037 of $207,994.04

Resolution 3:  To approve September miscellaneous disbursements of $2.30

Motion made by Shannon Zozgornik to approve three resolutions as read; second by Don Vidal.  Motion carries.

3. Approval of Finance Team Minutes: Motion made by Karen Fleming and second by Don Vidal to approve Finance Team Minutes of October 13, 2017.  Motion carries.

The auditors feel that using electronic signatures is too risky for NLCS.  The electronic signatures were removed on 10/13/2017.

  1. Lee Matson Update: Lee was not available when we called him.
  2. Strategic Planning Update:  Matt shared an update of our strategic planning summary report.  Our strategic focus is to become a top performing school in academics.  Mike will present to all staff at TPP.  Mike and Matt will talk to Russ to discuss next steps to take.  Would it be to our advantage to form a small committee?
  1. Building Company Dinner: The Building Company will be hosting their annual dinner on December 12th.
  2. Environmental Education Coordinator Report: Phenology seminar was successful and we are turning it into a club. The club will finish the phenology walk.  John Latimer will continue to work with our school.
  3. Director’s Report: Mike was accepted into the U of M Principals Academy and attended his first session on October 5-6th.  Mike shared results of MCA test scores for spring 2017 as well as NWEA MAP assessments for fall.
  4. Policy Approvals
    1. 102 Equal Educational Opportunity
    2. 106 Whistleblower Policy
    3. 524 Internet Acceptable Use and Safety Policy
    4. 411 Personal Time Off Days (PTO)

Motion made by Art Norton to approve first read on Policies 102, 106 and 524 and final reading on Policy 411; second by Don Vidal.  Motion carries.

Motion made by Josie Pitts-Lobe to adjourn; second by Don Vidal.  Motion carries.

Next meeting 11/14/17

Northern Lights Community School

Board of Directors Annual Meeting

October 24, 2017 @ 3:30pm

Board Members Present: Karen Fleming, Shannon Zozgornik, Don Vidal, Josie Pitts-Lobe, Matt Alleva, Art Norton

Non Board Members Present:  Mike Hamernick, Becky McCauley, Jackie Esler, Vicky Martin, Judy Martin

  1. Motion to convene annual meeting by Josie Pitts-Lobe; second by Karen Fleming.  Motion carries.
  2. Becky McCauley indicated that we are currently posting notice of board meetings on both of our front doors, on our website, and also in the Community Calendar/Grand Rapids Herald Review.  Motion made by Art Norton and second by Josie Pitts-Lobe to designate these as our official locations.  Motion carries.
  3. School Board Election Ballots were counted.

Election results:    Matt Alleva

Art Norton

Vicky Martin

Motion to adjourn by Don Vidal; second by Josie Pitts-Lobe.  Motion carries.

Northern Lights Community School

Board of Directors Meeting

September 19, 2017

Board Members Present:           Karen Fleming, Shannon Zozgornik, Don Vidal, Zach McNeil, Josie Pitts-Lobe, Matt Alleva, Art Norton

Non Board Members Present:   Mike Hamernick, Becky McCauley, Lee Matson, Jackie Esler

Motion to convene by Josie Pitts-Lobe; second by Don Vidal.  Motion carries.

  1. Mission Statement read by Matt Alleva
  2. Approval of Agenda: Motion made by Don Vidal and second by Shannon Zozgornik to approve agenda.  Motion carries.
  3. Approval of Minutes: Motion made by Don Vidal and second by Karen Fleming to approve minutes of August 22, 2017.  Motion carries.
  4. Treasurer’s Report: Motion made by Don Vidal and second by Karen Fleming to approve the following resolutions:

Resolution 1:  To approve August operating receipts of $311,341.10

Resolution 2:  To approve August checks 9960-9989 of $136,246.61

Resolution 3:  To approve August miscellaneous disbursements of $0.00

Motion carries.

Donations for August totaled $605.63.

August 31, 2017 Budget / Revised Budget Actual
ADM 102 99.94
Pupil Units 121.4 118.33
ATT% 99.80%

Current students enrolled as of August 31, 2017 was 100.

Funds transferred for the month of August, 2017

(Between MSDLAF and GRSB)       8/4/2017          $10,000

We were notified that we will not be receiving $21,000 from the State for Indian Education;

budget amendment will be needed.

  1. Approval of Finance Team Minutes: Motion made by Don Vidal and second by Art Norton to approve Finance Team Minutes of September 12, 2017.  Motion carries.
  2. NLCS Budget Review Letter: We received a letter from Audubon regarding our school’s FY 18

budget format.  The budget submitted to ACNW is not presented in a manner consistent with Exhibit R of the charter contract.

Lee provided the board with a copy of our operating budget for fiscal year ended June 30, 2018 (approved by our board on June 13, 2017) with state and federal revenues broken down consistent with Exhibit R of the charter contract.

  1. Strategic Planning Update: The first session of strategic planning took place on Saturday, September 16th.

Members of our school board, NLCS leadership team, and the Northern Lights Building Company were all invited to attend.  There was a meeting with staff on Monday afternoon with a brief update.  The next session will occur on Saturday, September 30th.

  1. Board Approved Policy for School Leader Evaluation: Our Policy Committee has this on the agenda for October.
  2. Board Training Schedule: According to Minnesota Statutes, every charter school board member shall attend annual training throughout the member’s term on the board.  All new board members shall attend initial training on the board’s role and responsibilities, employment policies and practices, and financial management.  The financial management training is available online.

Matt will create a spreadsheet including our strategic planning sessions and upcoming board training.

Karen and Shannon are planning on attending the Charter School Leaders Retreat – November 10 and 11.

Matt will forward the agenda to all board members when it is available.

  1. Para-sub Pay Rate Increase $9.50 to $9.65 per hour: Effective January 1, 2018, Minnesota’s minimum wage will increase by 15 cents, rising to $9.65 per hour, to keep up with inflation.  Motion made by Josie Pitts-Lobe to increase para-sub pay rate from $9.50 to $9.65 per hour effective now; second by Don Vidal.  Motion carries.
  2. Outdoor Classroom Grant: The board discussed a $2,500 proposed grant to purchase supplies to complete an outdoor classroom (pond, fence, observation deck, yurt).  More details are needed.   Which students are involved?  Would we need a permit?  Mike will find out when the Building Company’s next meeting will be so that we can work together going forward.  Art Norton would be willing to participate.
  1. Environmental Education Coordinator Report: Matt gave us an update on our phenology trail, a station-to-station nature walk where students can observe and track seasonal changes in plants and report data nationally.   John Latimer is here every Tuesday to work with our students.
  1. Director’s Report:  Our school year is off to a great start.  Our roster is full and we have a small waiting list.  Camera system is fully installed and functional.  Fall NWEA testing started this week and carries into next week.  Mike met with IASC today and shared update with the board.
  2. Policy Approvals (all three tabled until next month)
    1. 102 Equal Educational Opportunity
    2. 106 Whistleblower Policy
    3. 524 Internet Acceptable Use and Safety Policy

Motion made by Don Vidal to adjourn; second by Zach McNeil.  Motion carries.

Next meeting:  Annual Meeting on Tuesday, October 24th @ 3:30

Northern Lights Community School

Board of Directors Meeting

August 22, 2017

Board Members Present:           Karen Fleming, Shannon Zozgornik, Don Vidal, Zach McNeil, Josie Pitts-Lobe, Matt Alleva

Board Members Not Present:   Art Norton

Non Board Members Present:   Mike Hamernick, Becky McCauley, Lee Matson, Jackie Esler

Motion to convene by Josie Pitts-Lobe; second by Zach McNeil.  Motion carries.

  1. Mission Statement read by Matt Alleva
  1. Approval of Agenda: Motion made by Josie Pitts-Lobe and second by Don Vidal to approve agenda with edits.  Motion carries.
  1. Approval of Minutes: Motion made by Josie Pitts-Lobe and second by Shannon Zozgornik to approve minutes of June 13, 2017.  Motion carries.
  1. Treasurer’s Report: Motion made by Don Vidal and second by Shannon Zozgornik to approve the following resolutions:

Resolution 1:  To approve June operating receipts of $160,929.12

Resolution 2:  To approve June checks 9898-9938 of $160,317.59

Resolution 3:  To approve June miscellaneous disbursements of $0.70

Motion carries.

Donations for June totaled $100.00.

June 30, 2017 Budget / Revised Budget Actual
ADM 102 102.35
Pupil Units 121.4 121.70
ATT% 89.90%

Current students enrolled as of June 30, 2017 was 100.

Funds transferred for the month of June, 2017

(Between MSDLAF and GRSB)       6/20/2017        $20,000

Motion made by Don Vidal and second by Zach McNeil to approve the following resolutions:

Resolution 1:  To approve July operating receipts of $128,947.85

Resolution 2:  To approve July checks 9939-9959 of $162,608.42

Resolution 3:  To approve July miscellaneous disbursements of $0.10

Motion carries.

Donations for July totaled $150.00.

Funds transferred for the month of July, 2017

(Between MSDLAF and GRSB)       7/03/2017        $100,000

7/10/2017        $30,000

7/17/2017        $20,000

7/21/2017        $120,000

Lee Matson shared a Power Point with preliminary FY 2017 figures:

ADM 102.24
Net Income  / Loss $52,274
Fund Balance 6/30/17 $446,020
Fund Balance  % 6/30/17 22.50%      Board Target 20%
                  Audubon would like this to be 25%

When all of the accounts are reconciled and ready for audit, Lee will produce a comprehensive report and get this to board members prior to the September meeting.

  1. Approval of Finance Team Minutes: removed from Agenda
  2. Wipfli Engagement Letter: Becky shared engagement letter from WIPFLi reviewing details of the audit.

The fee for this engagement will be $11,200.  If a single audit is needed, there will be an additional fee of

$2,000 for each major federal program.  The fee for the preparation and filing of Form 990 will be $1,675.

Motion made by Josie Pitts-Lobe to approve WIPFLi contract for this year’s audit; second by Don Vidal.

Motion carries.

  1. Strategic Planning Proposal: Josie and Shannon met with Russ.  He would like to do the planning in two sessions.  Cost would be $5,500.  We could apply for a $5,000 grant for this project through funding received from Blandin Foundation.  We are scheduled for September 16th and 30th. Members of the Building Company and NLCS Leadership Team will also be invited to attend these planning sessions.
  2. e-Learning Days: The 2017 Legislature has amended the Length of School Year; Hours of Instruction to include the option of a school utilizing e-Learning days:
  • Due to inclement weather
  • Up to five days in one school year
  • Counted as an instructional day and included as hours of instruction

With our first day of school being Monday, August 28th, we would not have sufficient time to meet all of the provisions of the plan prior to the beginning of our school year.  Motion made by Karen Fleming and second by Zach McNeil to have our Director, Mike Hamernick, research the details of the plan and move forward.  Motion carries.

9. Leah and Eric Visa Card Approval: Leah Bridgeford and Eric Ljosenvoor have joined our staff as Advisors and will need access to credit card for advisory budgets.  Motion made by Josie Pitts-Lobe and second by Zach McNeil to approve credit cards for Leah Bridgeford and Eric Ljosenvoor. Motion carries.

  1. ACNW Grants for Karen and Benita for $150.00 Each: Matt Alleva, Benita Hassell, and Karen Fleming recently attended a workshop at Audubon.  Karen was awarded a grant for $150 to establish a nectar garden(cycle of butterflies and plants) and Benita was awarded a grant for $150 for recycled puppets seminar.

Motion made by Josie Pitts-Lobe and second by Don Vidal to approve these two grants.  Motion carries.

  1. 11. Environmental Literacy Plan Approval ACNW: Matt shared a letter dated July 12, 2017, stating our school’s Environmental Literacy Plan (ELP) meets ACNW requirements and is approved.
  2. ACNW Authorizer Invoice: We received invoice from Audubon in the amount of $5,012.28 for authorizer fee FY18.  Our fee is based on student enrollment data gathered from MDE website.  Motion to approve invoice made by Karen Fleming and second by Shannon Zozgornik.  Motion carries.
  3. Updated Bylaws: Motion made by Josie Pitts-Lobe and second by Don Vidal to approve final changes to our bylaws (revised June 13, 2017).  Motion carries.
  4. Annual Board Evaluation: Matt shared the results of this evaluation with the board.
  5. Director Evaluation: Matt shared results of performance measures with the board.  Suggestions were made on how we can make this more effective.  This will be on our October board agenda.
  6. Portage Partners Update: removed from Agenda (see #7 above)
  7. Environmental Education Coordinator Report: Matt updated us on the environmental workshops and conferences he had an opportunity to attend over the summer.  NLCS students will be designing a phenology walk and calling in to KAXE weekly with our phenology report.
  8. Director’s Report: This has been a very productive summer.  Security cameras have been installed and the key fob system has been set up.  Finishing touches are being completed in the new office that was created and it will soon be ready to use.
  9. Sports Situation: We renewed our membership in Minnesota State High School League in May:  cross country, track and field, archery.  At this time we do not have a coach for cross country.   Some of our students that participated in cross country previously will not be attending NLCS this school year.  We would need an enthusiast coach to have a successful cross country team.  Motion made by Don Vidal and second by Zach McNeil to leave this up to the discretion of our Director.  Motion carries.
  10. Update on Vehicle Purchase: Mike has been researching purchase of a vehicle.  The 10 passenger Ford Transit Van would meet our needs, but there is none available on the used market.  We have $26,000 budgeted for a vehicle.  Dodge Caravan would be available in this price range.  The Board recommends purchasing a van the school can afford.
  11. Disposal of Assets: We have a steamer and convection oven that has not been used for at least two years. We put them on craigslist and can sell steamer for $1,250 and convection oven for $500.  Policy authorizes Director to sell at fair price consistent with procedures outlined in policy. Motion made by Karen Fleming and second by Zach McNeil to sell both of these items.  Motion carries.

Zach McNeil’s board term is up in October of this year, and Zach informed the board he will not be returning to the board.

Motion made by Zach McNeil to adjourn; second by Don Vidal.  Motion carries.

Next meeting:  Tuesday, September 19 @ 3:30

Northern Lights Community School

Board of Directors Meeting

June 13, 2017

Board Members Present:           Karen Fleming, Shannon Zozgornik, Art Norton, Josie Pitts-Lobe, Don Vidal, Zach McNeil

Board Members Not Present:   Matt Alleva

Non Board Members Present:  Mike Hamernick, Becky McCauley, Lee Matson, Jackie Esler

Motion to convene by Josie Pitts-Lobe; second by Shannon Zozgornik.  Motion carries.

  1. Mission Statement read by Karen Fleming.
  2. Approval of Agenda: Motion made by Don Vidal and second by Art Norton to approve agenda with changes.  Motion carries.
  3. Approval of Minutes: Motion made by Josie Pitts-Lobe and second by Don Vidal to approve minutes of May 16, 2017.  Motion carries.
  4. Treasurer’s Report: Motion made by Shannon Zozgornik and second by Don Vidal to approve the following resolutions:

Resolution 1:  To approve May operating receipts of $179,212.72

Resolution 2:  To approve May checks 9841 – 9897 of $160,093.42

Resolution 3:  To approve May miscellaneous disbursements of $3.10

Motion carries.

Donations for May totaled $3,346.62.

May 31, 2017 Budget / Revised Budget Actual
ADM 102 102.36
Pupil Units 121.4 121.71
ATT% 90.30%

Funds transferred for the month of May, 2017

(Between MSDLAF and GRSB)       5/01/2017        $140,000

5/31/2017        $145,000

  1. Approval of Finance Team Minutes: There was no Finance Team Meeting.
  2. 2017 2018 Budget Approval: Lee Matson provided Primary Budget Assumptions.

Enrollment, Average Daily Membership, WADM

ADM 102.00

Weighting 1.20

WADM 122.40

General Education Funding Formula Allowance

Increase 2.00%

2017 Average Funding per WADM          $6,875

2018 Average Funding per WADM          $6,996

Compensatory Education decreases by $62,000 (due to a decrease in the number of students qualifying for free and reduced lunch)

Labor Costs

Increase 2.00% (across-the-board increase for all staff)

Lee went over the details of NLCS 2018 Budget Summary broken down into General Fund and Food Service Fund.  With the projected loss in Food Service it is a break even budget with an ending Fund Balance of $398,066.42 (20.07%).  This meets our board goal; however Audubon recommends that fund balance be at least 25% of expenditures.

RESOLUTION:  Motion made by Don Vidal to approve the operating budget for 2017-2018 in the following amounts listed:

  • General Fund Revenue                                               1,984,188.00
  • General Fund Expenditures                                        1,972,223.00
  • Food Service Fund Revenue                                           57,300.00
  • Food Service Expenditures                                              68,900.00
  • Operating Transfer from General Fund

to Food Service Fund                                                      11,600.00

  • Net Surplus (Deficit) of All Funds                                       365.00
  • Estimated Fund Balance, All Funds, 6-30-18                           398,066.42
  • Estimated Fund Balance %, All Funds, 6-30-18                 20.07%

Second by Shannon Zozgornik; motion carries.

  1. By Law 4 – 6 Video Conferencing: Article IV – Meetings of Members, Section 6 – Attendance of our bylaws was updated to comply with Open Meeting Law.  Motion made by Josie Pitts-Lobe to remove “conference calls” and add “so that members can be seen and heard”.  Second by Don Vidal.  Motion carries.
  2. By Law’s Annual Meeting Verbiage: Article IV – Meetings of Members, Section 1 – The Annual Meeting will be left as is.  Our annual meeting shall take place in October.
  3. Border Policy Discussion: No policy needed.  We must legally transport students within Grand Rapids #318 to our school.
  4. Indian Education Program Letter of Intent: NLCS will continue to have an Indian Education Program for the school year 2017-2018.
  5. Annual Board Evaluation: Matt sent out an email earlier this month (Full Board Evaluation).  Matt will compile results and share with the board at our next board meeting.
  6. Director Evaluation: Matt sent out an email earlier this month (NLCS Director Evaluation Performance Measures).  Data will be shared with board members at our next board meeting.
  7. Portage Partners Update: The one-day fee for Portage Partners to facilitate a board strategic plan is more than we have in our budget.  Karen will contact Blandin Foundation to see if they can provide strategic planning.  Josie will also continue to explore options.  Tentative timing for this would be later in September:  weekend of September 23rd or September 30th.
  8. Board Meeting Schedule 2017 2018:

Tuesday, August 22nd @ 3:30

Tuesday, September 19th @ 3:30

Tuesday, October 24th @ 3:30

Tuesday, November 14th @ 3:30

Tuesday, December 12th @ 3:30

Tuesday, January 16th @ 3:30

Tuesday, February 20th @ 3:30

Tuesday, March 20th @ 3:30

Tuesday, April 17th @ 3:30

Tuesday, May 15th @ 3:30

Tuesday, June 12th @ 1:00

Our annual meeting will be held on Tuesday, October 24th.

  1. Director’s Report: There were no questions on the Director’s Report.
  2. Staff Updates:
    1. Resignations of Suzanne and Chad:  Suzanne has taken a job with Itasca Community College.  Chad has accepted a job in Rochester.
    2. Custodian Hire:  Charles Burress
    3. Teacher Hires:  Eric Ljosenvoor, Advisor

Leah Bridgeford, Advisor

  1. ACNW Authorization: Motion made by Josie Pitts-Lobe to approve Probationary Contract with Audubon Center of the North Woods, with the change in 4.3.  Second by Don Vidal.  Motion carries.
  2. Finance consultant discussion: It is important that the board members receive financial documents in a timely manner in order to have sufficient time to review prior to the monthly board meeting.  Mike said that he would discuss this matter with Lee to see how we can expedite this process.
  3. Policy Approvals:
    1. Policy 411 Personal Time Off Days Final Vote:  Since our budget is set for 17-18, we decided to keep the end of year amount of $50.00 per PTO day for people who have 30 maximum PTO in their bank, who would like a payout for unused PTO.  Our Policy Committee will take a look at Policy 411 in September.

Shannon will make a schedule of the policies to be reviewed each year, including the eight policies that need to be reviewed annually (114,214,413,414,415,506,522,524).

Motion to adjourn made by Josie Pitts-Lobe; second by Don Vidal.  Motion carries.

Next Meeting:  Tuesday, August 22 @ 3:30

Northern Lights Community School

Board of Directors Meeting

May 16, 2017

Board Members Present:            Matt Alleva, Karen Fleming, Shannon Zozgornik, Josie Pitts-Lobe, Art Norton, Zach McNeil, Don Vidal

Non Board Members Present:    Mike Hamernick, Lee Matson, Jackie Esler

Motion to convene by Josie Pitts-Lobe; second by Zach McNeil.  Motion carries.

  1. Mission Statement read by Matt Alleva.
  1. Approval of Agenda: Motion to approve agenda made by Josie Pitts-Lobe and second by Don Vidal.  Motion carries.
  1. Approval of Minutes: Motion made by Josie Pitts-Lobe and second by Don Vidal to approve minutes of April 18, 2017.  Motion carries.
  1. Treasurer’s Report: Motion made by Karen Fleming and second by Don Vidal to approve the following resolutions:

Resolution 1:  To approve April operating receipts of $138,994.76

Resolution 2:  To approve April checks 9793-9840 of $194,517.44

Resolution 3:  To approve April miscellaneous disbursements of $1.90

Motion carries.

Donations for April totaled $417.07.

April 30, 2017 Budget / Revised Budget Actual
ADM 102 102.44
Pupil Units 121.4 121.81
ATT% 93.20%

Funds transferred for the month of April, 2017

(Between MSDLAF and GRSB)       4/04/2017        $140,000

4/11/2017        $40,000

Lee Matson shared a 2018 Draft Budget Narrative with the board.  NLCS 2018 budget is based on ADM of 102 and WADM of 121.40.  Revenue is expected to equal expenditures.  Fund balance will remain $397,701, which is 20% of expenditures.

Official budget will be presented at our June board meeting.

  1. Approval of Finance Team Minutes: Motion made by Zach McNeil and second by Shannon Zozgornik to approve Finance Team Minutes of May 2, 2017.  Motion carries.
  1. Budget: tabled until June.
  1. MN Open Meeting Bylaws Review: Our bylaws needed some revisions to comply with Statutes.  Motion to approve changes to Bylaws made by Josie Pitts-Lobe; second by Don Vidal.  Motion carries.
  1. ACNW Contract Approval: All required exhibits have been completed and submitted to Audubon.  There are a couple of items pertaining to goal setting that will need to be completed prior to June 30th.  Motion to approve our contract with Audubon made by Karen Fleming; second by Zach McNeil.  Motion carries.
  1. EdVisions Contract Approval: Motion made by Don Vidal to approve 2017-2018 EdVisions Cooperative contract; second by Zach McNeil.  Motion carries.
  1. Portage Partners Update: Josie has emailed Meredith Fox, Portage Partners Consulting, to find out when she might be available this summer to facilitate creating a strategic plan.  At some point the Building Company will also need to be included in this process.
  1. Aimee Love Letter: Matt shared a letter from Aimee Love updating us on the status of her Masters of Social Work graduate studies at the University of North Dakota.
  1. NLCS Border Policy Discussion: We previously had students enrolled here that resided in Ely and Remer.  There are three Arrowhead Transit routes available for student transportation and some van routes as well.  We have asked our Policy Committee to draft a policy to establish a border for how far we will travel for students and bring this draft back to the board next month.
  1. March 26th Students Sent Home 1PM: Our students were sent home at 1:00 in the afternoon on Wednesday, April 26th.  Motion made by Josie Pitts-Lobe and second by Don Vidal to approve this early release.  Motion carries.
  1. External Users Recertification: Each year it is necessary to review and designate the individual (Identified Official with Authority) to authorize user access to MDE secure websites for NLCS.  Motion made by Josie Pitts-Lobe to designate our Director, Mike Hamernick, solely as our Identified Official with Authority; second by Don Vidal.  Motion carries.
  1. Mike Accepted to U of M Principal Leader Academy: Mike received an acceptance letter from the University of Minnesota indicating that he has been chosen to participate in the Minnesota Principals Academy starting next fall, and Mike is requesting to have NLCS pay the $1,000 tuition fee.  One-half could be paid in October 2017 and the second half in October 2018.  Motion made by Don Vidal to approve Mike’s tuition fee for Minnesota Principals Academy; second by Shannon Zozgornik.  Motion carries.
  1. MDE Lease Aid Request Application: Our Lease Aid Application is very close to being completed.  Board Member Certifications were completed and signed.
  1. 2017/2018 Resolution for Membership in MSHSL: Motion made by Josie Pitts-Lobe and second by Shannon Zozgornik to renew our membership in Minnesota State High School League.  Motion carries.
  1. Tammi Pulver Contract Renewal: We are legally required to have a Director of Special Education on staff.  Motion made by Don Vidal and second by Shannon Zozgornik to approve Tamera Pulver’s contract for the 2017/2018 school year.  Motion carries.
  1. 2017 2018 Enrollment Outlook Lottery Results: NLCS Lottery for the 2017-2018 School Year was held on May 3, 2017.  As of that date we were at 100% enrollment with 2 on the waiting list for middle school and 3 on the waiting list for high school.
  1. Environmental Education Coordinator Report: Matt mentioned there is potential for plant sales this spring.
  1. Director’s Report: We have our custodian job available and posted on our website.  Our students have stepped up and helped in all areas when needed.
  1. By Law Change Video Participation for Board Meetings: see # 7 MN Open Meeting Bylaws Review
  2. Policy Approvals:
  1. Policy 516 Student Medication Final Vote:  Motion made by Zach McNeil and second by Don Vidal to approve final vote on Policy 516 Student Medication.  Motion carries.
  2. Policy 806 Crisis Management Final Vote:  Motion made by Karen Fleming and second by Zach McNeil to approve final vote on Policy 806 Crisis Management.  Motion carries.

Motion to adjourn made by Shannon Zozgornik; second by Zach McNeil.  Motion carries.

Next Meeting 6/13/17 @ 1:00 p.m.

Board Training:  Strategic Planning for Charter Schools

Chapter 18

Northern Lights Community School

Board of Directors Meeting

April 18, 2017

Board Members Present:           Matt Alleva, Karen Fleming, Shannon Zozgornik, Josie Pitts-Lobe, Don Vidal

Board Members Not Present:   Art Norton, Zach McNeil

Non Board Members Present:   Mike Hamernick, Becky McCauley, Lee Matson, Jackie Esler, Todd Hassell, Rhianon Sargent – ACNW Charter School Authorizing Specialist

Motion to convene by Josie Pitts-Lobe; second by Don Vidal.  Motion carries.

  1. Mission Statement read by Matt Alleva.
  2. Approval of Agenda: Motion to approve agenda (with changes) made by Don Vidal and second by Shannon Zozgornik.  Motion carries.
  3. Approval of Minutes: Motion made by Josie Pitts-Lobe and second by Karen Fleming to approve minutes of March 21, 2017.  Motion carries.
  4. Treasurer’s Report:
  5. Balance Sheet/Income Statement
  6. Treasurer’s Report February
  7. Revised Budget February
  8. Check Register March
  9. Donations/Grants/Receipts/ADM/Transfers

February checks were reviewed as well as February donations, grants, receipts and funds transferred between MSDLAF and GRSB.  Motion made by Don Vidal and second by Karen Fleming to approve the following resolutions:

Resolution 1:  To approve February operating receipts of $210,354.28

Resolution 2:  To approve February checks 9692-9733 of $162,516.36

Resolution 3:  To approve February miscellaneous disbursements of $2.80

Motion carries.

March checks were reviewed along with March donations, grants, receipts and funds transferred.  Motion made by Don Vidal and second by Karen Fleming to approve the following resolutions:

Resolution 1:  To approve March operating receipts of $150,778.85

Resolution 2:  To approve March checks 9734-9792 of $184,069.22

Resolution 3:  To approve March miscellaneous disbursements of $2.20

Motion carries.

March 31, 2017 Budget / Revised Budget Actual
ADM 102 101.9
Pupil Units 121.4 121.16
ATT % 91.50%

ADM as of today: 102.66

Funds transferred for the month of March, 2017

(Between MSDLAF and GRSB)       3/06/2017        $30,000

3/13/2017        $20,000

3/27/2017        $10,000

Lee shared NLCS Balance Sheet through 3/31/2017 and Income Statement Summary (7/1/16 through 3/31/2017).

The first draft of our 2017/2018 budget has a $13,272 deficit.  We are using ADM of 102 and WADM of 121.40 (unchanged from current year).  Finance Team will meet in May to make revisions and review with the board at our next meeting.

  1. Approval of Finance Team Minutes – February and March: Motion made by Shannon Zozgornik to approve Finance Team Minutes of 2/14/2017 and 3/17/2017; second by Don Vidal.  Motion carries.
    1. Financial Report Problem Letter:  Becky McCauley included a letter to Audubon when she submitted the board packet for the March board meeting explaining why there was a problem with the financial reports that were distributed to board members prior to that meeting.
  1. Environmental Education Coordinator Report:
    1. Suzanne Climate Change Conference Update:  Suzanne Starr attended a conference at ACNW last month and gave us an update on the climate change portion of that conference.
  1. ACNW Reauthorization Update: We continue to work through the reauthorization process with Audubon.  Rhianon Sargent reviewed contract exhibits in great detail and explained the evaluation process and timelines.  NLCS must submit exhibit drafts to ACNW by May 1 for review and finalization.
  1. Notice of Intent to Submit an Expansion Report: Motion made by Josie Pitts-Lobe and second by Karen Fleming to verify officially that NLCS is not expanding the operation of our school to additional grades or sites.  Motion carries.
  1. 2016 Finance Award from MDE: NLCS has received the School Finance Award for 2016 financial reporting.  This is awarded annually by MDE to recognize schools for meeting statutory deadlines for submission of audited fiscal financial data and reporting criteria.
  1. Portage Partners Update – tabled until next month’s board meeting
  1. PTO Day for Business Manager Position: Becky McCauley asked the board to consider adding 5 days to her PTO (increasing her total PTO days from 12 to 17).  Becky has 12 years of service as Business Manager and has a summer work schedule here at NLCS.  Other individuals have been given a total of 20 PTO days because of year-round work schedule.  Taking into consideration that Becky McCauley has 12 years of service here at NLCS as Business Manager and also has a summer work schedule, motion made by Josie Pitts-Lobe and second by Don Vidal to add 5 additional PTO days to Becky McCauley’s contract for the 2017/2018 school year.  Motion carries.
  1. Director’s Report:
  • NWEA Scores:  Mike shared 2016/2017 fall and winter NWEA reading and math results (RIT scores by grade level) and also Class of 2017 RIT growth over time.  Our next NWEA testing is scheduled for the first week in May.
  • World’s Best Workforce Summary Update:  We received input back from MDE regarding World’s Best Workforce Report Summary stating that our District Advisory Committee must include all of the following members:  teachers, parents, support staff, students, and other community residents.  We will need to get our students involved in this committee.
  1. Policy Approvals:
    1. Policy 516 Student Medication Final Vote:

Motion made by Don Vidal and second by Karen Fleming to approve first vote on Policy 516  Student Medication.  Motion carries.

2. Policy 532 Use of Peace Officers Final Vote:

Motion made by Don Vidal and second by Shannon Zozgornik to approve final vote on Policy 532  Use of Peace Officers and Crisis Team to Remove Students with IEPs from School Grounds.  Motion carries.

3. Policy 806 Crisis Management First Vote:

Motion made by Karen Fleming and second by Shannon Zozgornik to approve first vote on Policy 806  Crisis Management Policy.  Motion carries.

4. Policy 411 Personal Time Off Days First Vote:

There have been a couple of last minutes changes to this policy.  Policy Committee will make revisions and bring back to board at our next meeting.

Motion to adjourn made by Shannon Zozgornik and second by Don Vidal.  Motion carries.

Next Meeting 5/16/17

Northern Lights Community School

Board of Directors Meeting

March 21, 2017

Board Members Present:           Matt Alleva, Karen Fleming, Art Norton, Shannon Zozgornik, Zach McNeil

Board Members Not Present:   Josie Pitts-Lobe, Don Vidal

Non Board Members Present:   Mike Hamernick, Jackie Esler

Motion to convene by Shannon Zozgornik; second by Zach McNeil.  Motion carries.

  1. Mission Statement read by Matt Alleva
  1. Approval of Agenda: Motion to approve agenda (with changes) made by Karen Fleming and second by Art Norton.  Motion carries.
  • Expulsion Discussion:  Because of an incident that occurred last week, a letter has been sent to one of our student’s parents recommending expulsion.  According to school board policy a meeting has to occur within 10 days.  The student’s probation officer has asked us to consider homebound services.  Motion made by Karen Fleming and second by Shannon Zozgornik to discuss expulsion at a closed meeting scheduled for Tuesday,

March 28th at 3:30 p.m.  Motion carries.

  1. Approval of Minutes: Motion made by Art Norton and second by Zach McNeil to approve minutes of February 21, 2017.  Motion caries.
  1. Treasurer’s Report: Motion made by Art Norton and second by Zach McNeil to approve the following resolutions:

Resolution 1:  To approve January operating receipts of $233,621.62

Resolution 2:  To approve January checks 9628-9691 of $198,041.45

Resolution 3:  To approve January miscellaneous disbursements of $2.50

Motion carries.

There were no donations in the month of February.

February 28, 2017 Budget / Revised Budget Actual
ADM 102 102.49
Pupil Units 121.4 121.94
ATT% 93.20%

Current students enrolled as of February 28, 2017 was 102.

Funds transferred for the month of February, 2017

(Between MSDLAF and GRSB)       2/07/2017        $120,000

2/14/2017        $20,000

2/22/2017        $20,000

2/27/2017        $100,000

  1. Approval of Finance Team Minutes: Our Finance Committee met on Friday, March 17th.  Minutes will be approved at next month’s board meeting.
  1. Portage Partners Update: Tabled until April board meeting.
  1. Director’s Report: There have been a lot of opportunities this month for student field trips as well as staff development.  Upcoming events we are planning to participate in:  Earth Day celebration (4/22) and Children’s First Fair (4/29).
  1. Environmental Education Coordinator Report: Matt provided us details on the YES club’s field trips where they presented to 4th graders at two local schools.

Motion to adjourn made by Zach McNeil and second by Karen Fleming.  Motion carries.

Next Meeting 4/18/2017

Northern Lights Community School

Board of Directors Meeting

February 21, 2017

Board Members Present:            Matt Alleva, Josie Pitts-Lobe, Karen Fleming, Art Norton, Don Vidal, Shannon Zozgornik, Zach McNeil

Non Board Members Present:    Mike Hamernick, Becky McCauley, Lee Matson, Jackie Esler

Motion to convene by Zach McNeil; second by Josie Pitts-Lobe.  Motion carries.

  1. Mission Statement read by Matt Alleva
  1. Approval of Agenda: Motion to approve agenda (with changes) made by Zach McNeil and second by Don Vidal.  Motion carries.
  1. Approval of Minutes: Motion made by Art Norton and second by Josie Pitts-Lobe to approve minutes of January 17, 2017.  Motion carries.
  1. Treasurer’s Report: Motion made by Karen Fleming and second by Shannon Zozgornik to approve the following resolutions:

Resolution 1:  To approve January operating receipts of $233,621.62

Resolution 2:  To approve January checks 9628-9691 of $198,041.45

Resolution 3:  To approve January miscellaneous disbursements of $2.50

Motion carries.

Donations for January totaled $345.

January 31, 2017 Budget / Revised Budget Actual
ADM 102 104.35
Pupil Units 121.4 124.17
ATT% 94.20%

Funds transferred for the month of January, 2017

(Between MSDLAF and GRSB)       1/04/2017        $110,000

1/10/2017        $25,000

1/30/2017        $20,000

Current students enrolled as of January 31, 2017 was 105.

Current students enrolled as of today is 102.

Lee Matson presented Budget Revision dated 2/21/17 for Budget Year 7/01/2016 – 6/30/2017.

Current Budget:  Fund Balance – General Fund budgeted surplus/(deficit) for FY 2016-2017:  $824.00.  Fund Balance as % of expenditures 19.98%.

Revised Budget:  Fund Balance – General Fund budgeted surplus/(deficit) for FY 2016-2017:  $3,956.00.  Fund Balance as % of expenditures 20.10%.

Estimated ADM as of 2/21/17 = 102.88.  Current Budget:  102

No revision for ADM.

Lee went over budget revisions for revenue and expense categories.  Revenue revisions pertained to grants (carryover balance from prior year).

Motion made by Art Norton to approve following resolutions:

  • Resolution to increase revenue budget for FY 2016-2017 (ending June 30, 2017) by $7,285.00
  • Resolution to increase expenditure budget for FY 2016-2017 (ending June 30, 2017) by $4,153.00

Resulting in total net change to Fund Balance of $3,132.00.

Second by Karen Fleming; motion carries.

For the 2018 budget it was agreed to use an ADM of 102 for our estimate right now.

Finance Committee will get together in early March and start this process.

Applications for the upcoming school year have been mailed out to families and are due March 24, 2017.  Our school’s enrollment is limited to 105 students.

The application is on our website.  We have added “How did you hear about us”.

Seems like students that are interested in coming here are applying earlier this year.

  1. Approval of Finance Team Minutes: There are no formal minutes from the Finance Team’s meeting.  They worked on budget revisions.
  1. NLBC Grant: We received notification from the Building Company that they are going ahead with the Kootasca grant.
  1. Portage Partners Update: Josie will contact Meredith Fox to see when she would be available to work with us on our strategic plan and verify what the overall cost would be.
  1. Aimee Love Internship Update: Matt read a letter from Aimee updating us on her internship.  Aimee will be taking a medical leave from NLCS.  Aimee was able to withdraw from her scheduled courses so NLCS will receive a refund from the University of North Dakota.
  1. Assurances: Each of our board members signed “Board Member Statement of Assurance”.  Becky will upload to Audubon.
  1. Form 990 Review: Becky shared copy of Form 990 Return of Organization Exempt From Income Tax .  NLCS has tax-exempt status:  501(c)(3).  Matt read the resolution in its entirety; resolution was signed by Mike Hamernick, Executive Director, and Matt Alleva, Board Chair.  Motion to approve made by Josie Pitts-Lobe and second by Art Norton.  Motion carries.
  1. Indian Education Parent Committee: NLCS has an Indian Education Parent Committee.  This committee is responsible for reviewing our program to make sure we are meeting the needs of our students.  Motion made by Karen Fleming and second by Don Vidal recognizing the existence of this committee and acknowledging this committee will continue for another year.  Motion carries.
  1. MN Principals Academy: University of Minnesota is offering a cohort program to develop school leaders.  The cost of the program is $7,000 per participant; MDE grant covers $3,500 of the cost.

There is special one-time funding for Charter School leaders to attend for a reduced rate of $1,000 per participant ($500/year).

Mike Hamernick would be interested in attending the Academy and Mike would pay the $1,000; however it would require him to be gone two days a month.  Applications for the 2017-1019 session are being accepted with a deadline of March 30th.

Motion made by Don Vidal and second by Josie Pitts-Lobe to approve Mike Hamernick entering into this cohort program.  Motion carries.

Question arose as to whether the school could help with participant fee (perhaps 50/50).

We will hand this off to the Finance Committee to see if there is room in next year’s budget.

  1. Professional Development Policy: Some of our staff recently attended the MAAP Conference held in Mankato.  Since we have three categories of staff (advisors/teachers, project managers, paras) that may wish to attend conferences it will be necessary to update/clarify our Professional Development and PTO policies.
  1. Calendar 17-18: Draft copy of 2017-2018 calendar was presented to the board.

This calendar is very similar to the previous year.  There are less days off during the month of February and our last day of school would be June 1, 2018.  Motion made by Josie Pitts-Lobe and second by Karen Fleming to approve 2017-2018 calendar.  Motion carries.

  1. Sam Cash Back $236.65: NLCS has a Sam’s Club card with a cash rewards feature.

Becky McCauley informed the board that we currently have cash rewards totaling $236.65 which will be redeemed for cash and used to purchase supplies for NLCS.  Motion made by Don Vidal to approve this transaction and second by Zach McNeil.  Motion carries.

  1. Director’s Report: We have finished NWEA testing and are showing growth.  Mike will give us an update at next month’s board meeting.
    1. Strategic Planning:  Already taken care of (7. Portage Partners)
    2. Renewal Update:  We received feedback from Audubon regarding our FY16 Annual Report and World’s Best Workforce.  Overall, NLCS produced a quality Annual Report that is well written, organized, and provides a complete and compliant summary of the school’s FY 16 performance.
  1. Environmental Education Coordinator Report: Matt shared the feedback from Audubon regarding our school’s environmental education performance (FY16 Annual Report).  Project WILD workshop for educators will be offered to charter schools in this area on Saturday, April 29th.
  1. Policy Approvals
    1. Policy 612 Parent Involvement for Title I Final Vote:  Motion made by Art Norton and second by Zach McNeil to approve final vote on Policy 612.  Motion carries.
    2. Policy 709 Student Transportation Safety Final Vote:  Motion made by Karen Fleming and second by Josie Pitts-Lobe to approve final vote on Policy 709.  Motion carries.
    3. Policy 516 Student Medication First Vote (Tabled)

Motion to adjourn made by Josie Pitts-Lobe and second by Don Vidal.  Motion carries.

Next Meeting 3/21/17

Northern Lights Community School

Board of Directors Meeting

January 17, 2017

Board Members Present:             Matt Alleva, Josie Pitts, Karen Fleming, Art Norton, Don Vidal, Shannon Zozgornik, Zach McNeil

Non Board Members Present:     Mike Hamernick, Becky McCauley, Lee Matson, Jackie Esler, Todd Hassell

Motion to convene by Don Vidal; second by Josie Pitts.  Motion carries.

  1. Mission Statement read by Matt Alleva
  1. Approval of Agenda: Motion to approve agenda (with changes) made by Don Vidal; second by Karen Fleming.  Motion carries.
  1. Approval of Minutes: Motion made by Josie Pitts and second by Shannon Zozgornik to approve minutes of December 13, 2016.  Motion carries.
  1. Treasurer’s Report: Motion made by Don Vidal and second by Karen Fleming to approve the following resolutions:

Resolution 1:  To approve December operating receipts of $157,179.74

Resolution 2:  To approve December checks 9589-9627 of $177,898.95

Resolution 3:  To approve December miscellaneous disbursements of $1.60

Motion carries.

Donations for December totaled $100.

December 31, 2016 Budget / Revised Budget Actual
ADM 102 101.96
Pupil Units 121.4 121.30
ATT% 95.90%

Funds transferred for the month of December, 2016

(Between MSDLAF and GRSB)          12/12/2017               $20,000

12/20/2017               $50,000

Current students enrolled as of December 31, 2016 was 101.

Lee shared NLCS Statement of Revenues and Expenditures (Budget Year 7/1/2016 – 6/30/2017) through 12/31/2016 with the board as well as Balance Sheet and Income Statement Summary through 12/31/2016.

Lee will present a budget revision at next month’s board meeting.

  1. Approval of Finance Team Minutes: Motion made by Zach McNeil and second by Karen Fleming to approve Finance Meeting minutes of January 11, 2017.  Motion carries.
  • Building Company update:  Todd Hassell notified the school board that the building company may need to pull out of the Kootasca grant.  Prevailing wage requirements apply to monies received through this grant.  Todd Hassell and Jerry Snustad will be attending a meeting on Thursday to look at all the options, and Todd will update Matt after that meeting.
  1. Board Training Check Up: The templates for initial and ongoing training are completed, look okay, and are ready to send to Audubon.
  • MACS membership:  Matt shared the information he received from MN Association of Charter Schools.  We looked over the resources and benefits MACS provides to members.  Membership dues would cost just under $2,000.  Motion made by Josie Pitts and second by Zach McNeil not to enroll in MACS.  Motion carries.
  1. New Board Member Training: Josie has been looking for options we can use for board training required by statute.  Financial management is offered online, but the other two are not.  We are considering hosting training here and opening this up to other schools.  Chuck Speiker has provided training for us in the past.
  1. School Lunch Equipment Grant: MDE has a grant opportunity where applicants may apply for one piece of equipment between $5,000 and $25,000.  Mike mailed our application today for a grant for a walk-in freezer ($12,000).  Motion to approve grant made by Josie Pitts and second by Don Vidal.  Motion carries.
  1. Cyber Insurance: This was an item on the Finance Committee’s agenda.  Is there a need to have this added to our insurance?  The cost would be $1,400 / $1,500.  After discussion, motion made by Josie Pitts not to add cyber insurance this year; second by Karen Fleming.  Motion carries.
  1. Conflict of Interest Disclosure: Annie Humphrey, Indian Education Coordinator, purchased two headdresses from RL Roaches (Ryan Bajan, a teacher here at NLCS) for $600.00 (at cost price).  After discussing the details, motion made by Zach McNeil and second by Don Vidal that board was in agreement there was no conflict of interest in this purchase.  Motion carries.
  1. Board Strategic Plan: Josie shared some information about the services provided by Meredith Fox, Portage Partners Consulting, in creating a strategic plan.  There is a session for $750 where she would come in to facilitate, organize, and then leave the rest to us.  Meredith was one of the speakers at Audubon’s Leaders Retreat in November.  Karen will contact Blandin Foundation to see if they would consider a grant to help us with this expense.
  1. Director’s Report: Everything is going well.  As of today our ADM is 106, radio ads are currently running, and we have 11 kids on our waiting list.  Annie Humphrey and Ryan Bajan will be taking students to Standing Rock later on this week.  Murder Mystery Dinner will be happening February 25th @ 6:00.
  1. Environmental Education Coordinator Report: Matt shared a list of environmental activities for 2016/2017 with the board.
  1. Policy Approvals:
  • Policy 612 Parent Involvement for Title 1 – First Vote:  This policy was reviewed.  No changes were recommended.
  • Policy 709 Student Transportation Safety – First Vote:  This policy was reviewed.  Minor changes were made.

Motion made by Zach McNeil to approve Policy 612 and Policy 709 (with changes made) and second by Shannon Zozgornik.  Motion carries.

  • Policy 516 Student Medication – Final Vote:  Tabled until next meeting

Motion to adjourn made by Josie Pitts and second by Karen Fleming.  Motion carries.

Next Meeting 02/21/2017