2016 Board Minutes

Northern Lights Community School

Board of Directors Meeting

December 13, 2016

Board Members Present:            Matt Alleva, Josie Pitts, Karen Fleming, Art Norton, Don Vidal, Shannon Zozgornik, Zach McNeil

Non Board Members Present:    Mike Hamernick, Becky McCauley, Lee Matson, Jackie Esler, Becky Cebelinski – WIPFLi

Motion to convene by Zach McNeil; second by Karen Fleming.

  1. Mission Statement read by Matt Alleva
  1. Approval of Agenda: Motion made by Shannon Zozgornik to approve agenda with changes; second by Karen Fleming.  Motion carries.
  1. Approval of Minutes: Motion made by Don Vidal and second by Josie Pitts to approve minutes of November 15, 2016.  Motion carries.
  1. Treasurer’s Report: Motion made by Art Norton and second by Shannon Zozgornik to approve the following resolutions:

Resolution 1:  To approve November operating receipts of $121,885.99

Resolution 2:  To approve November checks 9557-9588 of $179,331.23

Resolution 3:  To approve November miscellaneous disbursements of $1.40

Motion carries.

There were no donations for November.

November 30, 2016 Budget/Revised Budget Actual
ADM 102 103.2
Pupil Units 121.4 122.79
ATT%   96.60%

Funds transferred for the month of November, 2016

(Between MSDLAF and GRSB)       11/01/2016      $140,000

11/07/2016      $35,000

11/21/2016      $20,000

11/30/2016      $125,000

Current students enrolled as of November 30, 2016 was 103.

  1. Target Field Trip Grant: Ryan Bajan is planning a Fine Arts field trip and applied for a Target Field Trip Grant in the amount of $700.  Motion made by Don Vidal to approve this grant; second by Karen Fleming.  Motion carries.
  1. Aimee Love Internship: Aimee Love, NLCS School Social Worker, is in the process of working on her Master’s in Social Work program through the University of North Dakota and asked for the board’s thoughts regarding her field internship.  She provided the board two options:
Full-time field internship August thru December 2017 Aimee would be at the internship placement 4 days a week and available at NLCS 1 day a week
Part-time field internship August 2017 thru May 2018 Aimee would be at the internship placement 2 days a week and available at NLCS 3 days a week

The board prefers option one, full-time field internship.

  1. Wipfli: Becky Cebelinski, Audit Manager for Wipfli LLP, reviewed NLCS annual financial statements for the year ended June 30, 2016 together with independent auditor’s report with the board.

General Fund balance at June 30, 2016 was $393,744, an increase of $62,309 over

June 30, 2015.  Minimum general fund balance was met.

Wipfli does not audit the financial statements of the Building Company.

Motion made by Josie Pitts to approve audit; second by Karen Fleming.  Motion carries.

  1. New Board Member Training:  Josie sent out information to board members via email.
  1. ACNW School Board Evaluation Form: Matt shared with the board Audubon’s Charter School Division School Board Meeting Observation Form.
  1. Board Strategic Plan: Josie will continue working on this and will give us an update at the next board meeting.
  1. Partial Day 11/18/16: Due to weather and road conditions, students went home early on November 18th.  Mike met with Sandy Wheelecor, Arrowhead Transit, and worked out a plan for the next severe weather incident.
  1. Transfer $17,133.91 from General Fund to Food Service Fund: Motion made by Don Vidal and second by Zach McNeil to approve a transfer of $17,133.91 from the General Fund to the Food Service Fund to finance the operating deficit in the Food Service Fund for fiscal year 2015-2016.  Motion carries.
  1. Board Resolution for Vehicle Loan: We have received approval from MDE to purchase a vehicle with Federal Special Education Funds.  We are looking at a Dodge Grand Caravan.  Motion made by Shannon Zozgornik and second by Don Vidal to approve resolution to purchase through Chrysler Capital.  Motion carries.
  1. Director’s Report: The Building Company has scheduled lots of work to be done over the holiday break.  Access to the building will be limited.
  1. Environmental Education Coordinator Report: Erin Anderson, Charter School Environmental Education Evaluator, came to visit and tour our school on November 16th.  Matt followed up with a telephone conference and he has been invited to talk to other schools in the future.
  1. Policy Approvals:
  1. Policy 528 Student, Parental, Family, and Marital Status Nondiscrimination:

(Final Vote)  Motion made by Don Vidal and second by Zach McNeil to approve.  Motion carries.

  1.   Policy 608 Special Education Services:  (Final Vote)  Motion made by Zach McNeil and second by Don Vidal to approve.  Motion carries.

Motion to adjourn made by Zach McNeil and second by Josie Pitts.  Motion carries.

Next Meeting 1/17/2017

Northern Lights Community School

Board of Directors Meeting

November 15, 2016

Board Members Present:            Matt Alleva, Josie Pitts, Don Vidal, Karen Fleming, Art Norton, Zach McNeil, Shannon Zozgornik

Non Board Members Present:    Mike Hamernick, Becky McCauley, Lee Matson, Jackie Esler, Rod Henke (Audubon)

Motion to convene by Don Vidal; second by Karen Fleming.

1.Mission Statement read by Matt Alleva

2.  Approval of Agenda: Motion made by Josie Pitts and second by Shannon Zozgornik to approve agenda with one change (addition of 3.a.  Vickie Kepler – NLBC).  Motion carries.

3. Approval of Minutes: Motion made by Zach McNeil and second by Karen Fleming to approve minutes of October 25, 2016 and November 9, 2016.  Motion carries.

Vickie Kepler – Northern Lights Building Company:  The week of November 21st NLBC will have John Smart in to refinish floors in two advisories, and Rick’s Electric will be changing lights over to LED lighting.

4.  Treasurer’s Report: Motion made by Karen Fleming and second by Zach McNeil to approve the following resolutions:

            Resolution 1:  To approve October operating receipts of $207,288.98

            Resolution 2:  To approve October checks 9513-9556 of $180,218.53

            Resolution 3:  To approve October miscellaneous disbursements of $1.30

Motion carries.

There were no donations for October.

October 31, 2016 Budget/Revised Budget Actual
ADM 102 104.68
Pupil Units 121.4 124.43
ATT % 97.20%

Funds transferred for the month of October, 2016

(Between MSDLAF and GRSB)       10/04/2016      $120,000

10/13/2016       $50,000

Current students enrolled as of October 31, 2016 was 104.

Lee Matson indicated our audit is all wrapped up.  A transfer is needed to cover our Food Service loss.  We have a $15,000 surplus which will roll into Fund Balance bringing that to 17.50% – 18%.

5. Approval of Finance Team Minutes: Our Finance Committee did not meet.

6. ACNW Renewal: Audubon has received our Application for Charter School Reauthorization.

Date Activity Additional Information
November – January Reauthorization Site Visit ACNW sends an evaluation team for a full day reauthorization site visit.
By February 1 Draft Reauthorization Evaluation Report ACNW sends draft reauthorization evaluation to school for review and comment.

7.  Email from the Building Company: If any board member receives questions regarding church signage, please direct to Todd Hassell, Northern Lights Building Company.

8.  Charter School Association: Matt will email board members information NLCS received from Minnesota Association of Charter Schools (MACS) and put on next month’s agenda.  Should we decide to join this association there would be an annual fee of $1,800.

Josie and Matt will check to see what is available for board training (Board’s Role & Responsibilities / Employment Policies and Practices / Financial Management) and report back to us at our next meeting.

9.  ACNW Invoice: Matt shared a copy of the invoice we received from Audubon Center of the North Woods for our FY17 authorizer fee.  Our school’s fee is based on student enrollment data gathered from the MDE website.

10.  Board Strategic Plan: It is time to update our Board Strategic Plan.  Josie will research options and cost to see if we could bring someone in to facilitate.

11.  Board Training at ACNW Review: Five of our board members attended ACNW Leaders Retreat on November 11th and 12th.  Training sessions were amazing and it was a very positive experience.

12.  Director’s Report: Number of students enrolled as of today is 104.  Our marketing team will be meeting November 16th and discussing options for getting our name out there.

13.  Environmental Education Coordinator Report: Matt shared NLCS Environmental Literacy Results for 2016/2017 pre-test.  This is given to students at the beginning and end of each school year and we expect growth from every student.

14.  Policy Approvals:

a.  Policy 411 Final Vote:  Motion made by Josie Pitts and second by Don Vidal to approve the change made to 411 Personal Time Off Days (PTO).  Motion carries.

b.  Policy 528:  Student, Parental, Family, and Marital Status Nondiscrimination

Julie Seldon’s name is referenced in this policy as Title IX coordinator.  Motion made by Josie Pitts and second by Art Norton to update this policy by replacing “Julie Seldon” with “Donna Hanson”.  Motion carries.

c.  Policy 608:  Special Education Services

Under Section III. Responsibilities, there was an addition:

d.  Northern Lights Community School will comply with all state and federal Education Department General Administrative Regulations (EDGAR) when spending special education funds. (Refer to special education spending procedure.)

Motion made by Karen Fleming and second by Don Vidal to approve with one change: (Refer to special education procurement procedure.)  Motion carries.

Motion to adjourn made by Josie Pitts and second by Art Norton.  Motion carries.

Next meeting 12/13/2016

Northern Lights Community School

Board of Directors Special Meeting

November 9, 2016

Board Members Present:           Matt Alleva, Don Vidal, Karen Fleming, Art Norton, Shannon Zozgornik

Board Members Not Present:   Josie Pitts, Zach McNeil

Non Board Members Present:   Mike Hamernick, Jackie Esler

Motion to convene by Karen Fleming; second by Shannon Zozgornik.

  1. Mission Statement read by Matt Alleva.
  1. Approval of Agenda: There were no changes to the agenda.
  1. Review of ACNW Renewal Report: Motion made by Art Norton to approve NLCS Application for Charter School Reauthorization (with one addition regarding NLCS solar panels and geothermal heating and cooling system); second by Don Vidal.  Motion carries.

Motion to adjourn made by Don Vidal and second by Art Norton.  Motion carries.

 

Northern Lights Community School

Board of Directors Meeting

October 25, 2016

Board Members Present:            Matt Alleva, Josie Pitts, Don Vidal, Karen Fleming, Art Norton, Zach McNeil, Shannon Zozgornik

Non Board Members Present:    Mike Hamernick, Becky McCauley, Lee Matson, Jackie Esler

Motion to convene by Zach McNeil; second by Don Vidal.

  1. Mission Statement read by Matt Alleva
  1. Approval of Agenda: Motion made by Josie Pitts to approve agenda; second by Don Vidal.  Motion carries.
  1. Approval of Minutes: Motion made by Art Norton and second by Josie Pitts to approve minutes of September 20, 2016.  Motion carries.
  1. Treasurer’s Report: Motion made by Karen Fleming and second by Art Norton to approve the following resolutions:

Resolution 1:  To approve September operating receipts of $213,593.36

Resolution 2:  To approve September checks 9453-9512 of $210,305.64

Resolution 3:  To approve September miscellaneous disbursements of $1.20

Motion carries.

Donations for September totaled $40.00.

September 30, 2016 Budget/Revised Budget Actual
ADM 102 104.74
Pupil Units 121.4 124.50
ATT % 98.20%

Funds transferred for the month of September, 2016

(Between MSDLAF and GRSB)       9/06/2016        $150,000

9/19/2016        $25,000

Current students enrolled as of today (10/25/2016) was 104.

  1. Approval of Finance Team Minutes: Motion made by Don Vidal and second by Zach McNeil to approve Finance Meeting minutes of 10/13/2016.  Motion carries.
  1. Emergency Radio Continued: Conley Janssen explained the emergency radio is a direct communication link to dispatch in case of emergencies.  Northern Lights Building Company will purchase the radio, but NLCS would be responsible for an annual fee of $84.00.  Motion made by Don Vidal and second by Karen Fleming to approve annual fee of radio.  Motion carries.
  1. Four Year Financial Plan Approval: This projection is part of our ACNW renewal process.  Our board will be holding a Special Meeting on November 9, 2016 @ 3:15 p.m. to approve and finalize details regarding our renewal with Audubon.
  1. Annual Report: Vicki Nelson has been working on our Annual Report and sent out a draft copy to board members prior to our board meeting.  Motion made by Josie Pitts and second by Zach McNeil to approve annual report.  Motion carries.
  1. ACNW Renewal: See #7 above.
  1. PTO Policy Change: First read of revision to Policy 411 Personal Time Off (PTO).

Policy currently states: “Individuals employed less than full time and at least quarter time will begin each new school year with prorated benefits and personal/sick leave days.”

Motion made by Josie Pitts and second by Karen Fleming to replace “quarter time” with “1,000 hours per year”.  Motion carries.

  1. Approval of January 2nd Holiday: Motion made by Don Vidal and second by Shannon Zozgornik to keep Monday, January 2, on our school calendar.  Motion carries.
  1. Procurement Procedure: Josie Pitts made the board aware that we now have a Procurement Procedure in place for our special education program that follows along with federal and state regulations as well as current NLCS financial policies.  Josie will email a copy of this procedure to board members.
  1. Board Strategic Plan: The board developed a strategic plan with five goals.  It is time to re-visit and update our plan.  It was suggested that a committee be formed to expedite this process.
  1. Board Training at ACNW: ACNW Leaders Retreat is happening November 11th and 12th.  Josie and Matt are going.  Matt will email board members registration and details.  NLCS will pay the registration fee and provide van for transportation.  Please register individually and let Matt know if you will be attending.
  1. Board Evaluation: Matt shared results of the recent board evaluation.  Majority of responses were in the “agree” or “strongly agree” category.
  1. Substitute Pay: Motion made by Zach McNeil and second by Karen Fleming that effective November 1, 2016, teachers substitute pay will be increased from $90.00 to $100.00 daily; and teachers > 3 years be increased from $100.00 to $110.00.  Motion carries.  Lee Matson will include this change in our mid-year budget revision.
  1. Director’s Report: There were no questions on this month’s report.
  1. Environmental Education Coordinator Report: Matt shared the 2016 / 2017

NLCS Environmental Literacy Assessment with board members.

  1. Other News:
  1. Board Training:  What Governing and Parenting Have in Common

                                        Charter School Board University

Presenter:  Art Norton

Motion to adjourn made by Josie Pitts and second by Don Vidal.  Motion carries.

Next Meeting 11/15/16

 

Northern Lights Community School

Board of Directors Meeting

September 20, 2016

Board Members Present:           Matt Alleva, Josie Pitts, Don Vidal, Karen Fleming, Art Norton, Zach McNeil

Board Members Not Present:   Kendra Kee

Non Board Members Present:   Mike Hamernick, Jackie Esler, Shannon Zozgornik

Motion to convene by Art Norton; second by Zach McNeil.

  1. Mission Statement read by Matt Alleva
  1. Approval of Agenda: “6. Procurement Policy” was removed from agenda.  Motion made by Karen Fleming to approve agenda; second by Zach McNeil.  Motion carries.
  1. Approval of Minutes: Motion made by Don Vidal and second by Zach McNeil to approve minutes of August 16, 2016.  Motion carries.
  1. Treasurer’s Report: Motion made by Don Vidal and second by Karen Fleming to approve the following resolutions:

Resolution 1:  To approve August operating receipts of $220,217.05

Resolution 2:  To approve August checks 9426-9452 of $124,113.33

Resolution 3:  To approve August miscellaneous disbursements of $0.00

Motion carries.

Donations for August totaled $60.00.

August 31, 2016 Budget/Revised Budget Actual
ADM 102 101.33
Pupil Units 121.4 n/a
ATT% 89.40%

Funds transferred for the month of August, 2016

(Between MSDLAF and GRSB)       8/10/2016        $20,000

8/15/2016        $15,000

Current students enrolled as of today (9/20/2016) was 105.

  1. Approval of Finance Team Minutes: Motion made by Art Norton and second by Karen Fleming to approve Finance Meeting minutes of 9/13/2016.  Motion carries.
  1. Procurement Policy: removed from agenda
  1. Number of Signatures on Checks: Currently, our Business Manager pays invoices with a check from NLCS that only has the Director’s electronic signature on it.  Our Director looks at all bills/invoices and approves the checks before they are written.

To maintain separation of duties and to help with check writing efficiencies, our Business Manager would like to propose that we add the Board Chair’s electronic signature on the checks and that he reviews and initials all checks after the Director has reviewed them.

It was agreed that it is okay to make this change.

  1. Board Policy Three Waiting Lists Not Two: It may work better to have three waiting lists rather than two.  After discussion it was agreed to refer this to our Policy Committee.
  1. Emergency Radio: Mike will do additional research on this.  Tabled until next meeting.
  1. Money for School Vehicle: NLCS has two aging vehicles. We currently would have $15,000 available from General Ed and $6,800 from Special Ed.  We could purchase a brand new vehicle for $20,000.
  1. Develop Policy Committee: Our Policy Committee currently consists of three board members (Matt Alleva, Josie Pitts, Zach McNeil).  Josie and Zach are interested in staying on this committee.  Shannon Zozgornik volunteered to join this committee (to replace Matt).
  1. Substitute Pay: NLCS currently only has one substitute available on our list.  Board received information comparing NLCS daily and long-term substitute pay compared to other school districts.  We definitely need to be competitive and will look into what we spent last year.  We will check with Finance Committee and talk again next month.
  1. Director’s Report: We have 105 students enrolled as of today.  Attendance numbers are great.  We are in need of new computers, and will see what is available in REAP funds or grants.
  1. Environmental Education Coordinator Report: Matt shared Environmental Literacy Assessment Results from last year (2015-2016 school year).

School goal:  50% of continuously enrolled NLCS students will demonstrate growth in environmental literacy.

Results:  *89% of students improved their environmental literacy by demonstrated improvement from fall to spring on the NLCS environmental assessment.

 * 98% of students were proficient (80% or better) on the environmental assessment final test.

  1. Other News:
  1. Board Elections:  Board elections were held on August 25, 2016 (Orientation).  During this board meeting ballots were counted.  Karen Fleming and Don Vidal were re-elected for three-year terms.  Motion made by Don Vidal and second by Zach McNeil to approve.  Motion carries.

Kendra Kee is not meeting required board attendance.  Motion made by Josie Pitts and second by Karen Fleming to remove Kendra Kee from our board due to attendance issues.  Motion carries.

Matt recommends the board seats Shannon Zozgornik for this position.  Motion made by Josie Pitts and second by Don Vidal to seat Shannon Zozgornik on our board.  Motion carries.

  1. Board Training:  Our board will continue to use Charter School Board University for ongoing board training.  Art Norton (October)  Zach McNeil (November)

Motion to adjourn made by Don Vidal and second by Zach McNeil.  Motion carries.

Next Meeting 10/25/2016

Northern Lights Community School

Board of Directors Meeting

August 16, 2016

Board Members Present:           Matt Alleva, Josie Pitts, Don Vidal, Karen Fleming, Art Norton

Board Members Not Present:   Kendra Kee, Zach McNeil

Non Board Members Present:   Mike Hamernick, Becky McCauley, Lee Matson, Jackie Esler, Mike Schultz (Audubon), Rhianon Sargent (Audubon)

  1. Mission Statement read by Matt Alleva
  1. Approval of Agenda: Addition to agenda:  3.a.  Don LaPlant / Building Company.  Motion made by Karen Fleming to approve agenda with one addition; second by Art Norton.  Motion carries.
  1. Approval of Minutes: Motion made by Josie Pitts and second by Art Norton to approve minutes of June 14, 2016.  Motion carries.
  1. Don LaPlant / Building Company:  Don updated us on improvements the building company has made so far this summer and what is planned for future.  Priorities for the Building Company include health, wellness and safety. Carpet has been removed in two advisories and hallway.  These two advisories will also receive new countertops.  Insulation will be installed where possible in the basement ceiling.  All lights will be switched to LED.  The Building Company is applying for loans to cover tuck-pointing. Building Company is still coordinating with KOOTASCA for community center grant and should know more by the end of this month.  Whenever possible, contractors will be working during school breaks.
  1. ACNW Reauthorization: NLCS is up for reauthorization with Audubon Center of the North Woods at the end of the 2016-17 school year.  Mike Schultz and Rhianon Sargent explained ACNW reauthorization process including base contract and timelines.  ACNW will review our performance in four areas:  academic, financial, operations and environmental education.
  1. Treasurer’s Report: Motion made by Art Norton and second by Karen Fleming to approve the following resolutions:

Resolution 1:  To approve June operating receipts of $184,278.84

Resolution 2:  To approve June checks 9368 – 9401 of $193,707.54

Resolution 3:  To approve June miscellaneous disbursements of $2.20

Motion carries.

Motion made by Karen Fleming and second by Art Norton to approve the following resolutions:

Resolution 1:  To approve July operating receipts of $113,326.33

Resolution 2:  To approve July checks 9402 – 9425 of $179,691.62

Resolution 3:  To approve July miscellaneous disbursements of $0.00

Motion carries.

Donations for June totaled $115.00.

There were no donations for July.

June 30, 2016 Budget / Revised Budget Actual
ADM 98 to 100 103.57
Pupil Units 117 to 119 122.79
ATT % 89%

Current students enrolled as of June 30, 2016 was 103.

Funds transferred for the month of June, 2016

(Between MSDLAF and GRSB)       6/01/2016        $125,000

6/13/2016        $50,000

6/29/2016        $30,000

Funds transferred for the month of July, 2016

(Between MSDLAF and GRSB)       7/12/2016        $50,000

7/25/2016        $100,000

Current students enrolled as of July 31, 2016 was 105.

Wait list as of 8/10/2016:  24

This year’s budget will be based on an ADM of 102.

We are in the process of closing out last year.  It appears that we have a small surplus; however the State changed the formula for Special Education.  Should we have a surplus it will roll into our Fund Balance.  Lee will have final numbers as of 6/30/2016 at our September board meeting.

  1. Approval of Finance Team Minutes: Our Finance Committee did not meet.
  1. Director’s Report: Mike reviewed the highlights in Director’s Report.  MCA testing results (April 2016) have been released.  Our scores, at all grade levels and on all tests, fell below state averages.  We use NWEA MAP scores for our achievement goals.  They are taken more than once during the year and show individual student growth over time.  Our NWEA MAP scores have been improving and do show academic growth for NLCS students.
  1. Environmental Education Coordinator Report: NLCS YES Club won awards in two categories this year:  Goal Setting & Teamwork – and – Project Impact.

NLCS had a booth at Tall Timber Days and also National Night Out including tree frogs, tadpoles, frogs, toads, natural and invasive species of crayfish.

  1. New York Field Experience Report: Eight NLCS students went to New York City with Karen and two other staff members.  The group took Amtrack to NYC and flew home.  Karen shared a video of the museums and historical places they had an opportunity to visit and learn more about.
  1. Other News:
  1. Itasca County Fair:  NLCS will have a booth at the Itasca County Fair.
  1. Board Elections:  School Board Elections will be held at Fall Orientation on

August 25, 2016.  Board Members will be seated during our annual board meeting

in October.

  1. Board Training Moving Forward:  Our board will continue to use Charter School

Board University, a handbook written by Dr. Brian L. Carpenter, for ongoing board

training.

Motion to adjourn made by Karen Fleming and second by Art Norton.  Motion carries.

Next Meeting 9/20/16

Northern Lights Community School

Board of Directors Meeting

June 14, 2016

Board Members Present:            Matt Alleva, Art Norton, Don Vidal, Zach McNeil, Kendra Kee, Josie Pitts

Board Members Not Present:    Karen Fleming

Non Board Members Present:    Nick Pretasky, Becky McCauley, Lee Matson, Shannon Zozgornik, Jackie Esler, Mike Hamernick

Motion to convene by Kendra Kee; second by Don Vidal.

  1. Mission Statement read by Matt Alleva.
  1. Approval of Agenda: Addition to agenda:  Add EdVision Contract under “Other News”.  Motion made by Don Vidal to approve agenda with EdVision change; second by Kendra Kee.  Motion carries.
  1. NLBC Update: Vicki Kepler updated us on the projects the Building Company is planning to work on this summer (obtain bid to replace all lights and switch to LED; remove carpet in two advisories and remove carpet in hallway; basement: insulate floor of gym; convert furnace room into science room or multi-purpose room).  Don LaPlant will be working on bids and timelines.  We have not heard back from City of Warba regarding KOOTASCA grant.
  1. Approval of Minutes: Motion made by Don Vidal and second by Kendra Kee to approve minutes of May 17, 2016.  Motion carries.
  1. Treasurer’s Report: Motion made by Don Vidal and second by Zach McNeil to approve the following resolutions:

Resolution 1:  To approve May operating receipts of $172,187.20

Resolution 2:  To approve May checks 9307 – 9367 of $192,704.79

Resolution 3:  To approve May miscellaneous disbursements of $4.40

Motion carries.

Donations for May totaled $631.92.

May 31, 2016 Budget / Revised Budget Actual
ADM 98 to 100 103.57
PUPIL UNITS 117 to 119 122.79
ATT % 89.00%

Current students enrolled as of May 31, 2016 was 103.

Funds transferred for the month of May, 2016

(Between MSDLAF and GRSB):      5/03/2016        $130,000

5/17/2016        $25,000

  1. Transportation Bid: The bid we received from Arrowhead Transit was included in the board packet.  Arrowhead Transit was the only organization that bid this year.  These routes are similar to what we did last year:
Route 1 Deer River, Cohasset and Grand Rapids $152.88 total cost per day
Route 2 Taconite, Coleraine, Bovey & Hwy 10 $109.20 total cost per day
Route 3 Marble, Calumet, Hibbing, Pengilly & Goodland $137.28 total cost per day

Arrowhead Transit currently operates buses that seat 28 passengers.  All buses are equipped with cameras so that all areas of the bus are being monitored.  There are seat belts on all buses.

Motion made by Zach McNeil to approve Arrowhead Transit bid at the cost per day/route indicated above for each of the three routes to provide transportation for our students at NLCS; second by Don Vidal.  Motion carries.

  1. New Stove 15-16 Budget Revision ($5600): NLCS has had a significant increase in the amount of students eating breakfast and lunch.  We have been able to offer free breakfast and lunch to all students since we qualified under the CEP program.  However, NLCS currently only has one convection oven and one conventional oven and it has been difficult to serve a variety of hot and healthy meals.  We need a second commercial grade stove in order to accommodate the large increase in meals served.  Motion made by Kendra Kee to approve budget revision to purchase new stove; second by Don Vidal.  Motion carries.  The stove will need to be purchased and installed by June 30, 2016.
  1. Approval of Finance Team Minutes: Motion made by Don Vidal and second by Zach McNeil to approve June 7, 2016 Finance Committee Minutes.  Motion carries.
  1. 2016-2017 Budget Vote: Lee Matson presented the 2017 proposed budget and compared current year budget to FY 2017 budget:
  • The operating surplus (revenue > expense) for the current year =      $27,718

The operating surplus (revenue > expense) for next year =                $     824

The surplus is decreased by =                                                             $26,894

  • General Fund revenue is increased by $82,303
  • General Fund expenditure is increased by $106,240

Fund Balance as % of Expenditures:  2016 Budget   19.22%

2017 Budget   18.23%

The 2017 budget would be based on an ADM of 102.  As of May 31, 2016 our ADM was 103.57.  We currently have 23 students on our waiting list.

Motion made by Don Vidal to approve the following resolutions:

*  Resolution to adopt the General Fund revenue budget for the fiscal year

2016-2017 (ending June 30, 2017) in the amount of $1,975,285

*  Resolution to adopt the General Fund expenditure budget for the fiscal year

2016-2017 (ending June 30, 2017) in the amount of $1,966,164

*  Resolution to adopt the Food Service Fund revenue budget for the fiscal year

2016-2017 (ending June 30, 2017) in the amount of $46,000

*  Resolution to adopt the Food Service Fund expenditure budget for the fiscal year

2016-2017 (ending June 30, 2017) in the amount of $54,297

*  Resolution to adopt an operating transfer budget from the General Fund to the

Food Service Fund for the fiscal year 2016-2017 (ending June 30, 2017) in

the amount of $8,297

Second by Zach McNeil; motion carries.

  1. Director’s Report: Nick shared growth score by grade level for mathematics and reading for the 2015-2016 school year.  Math strategies for 2016-2017 academic year were also included.
  1. Special Education Position: The job description for a new position, Full Time Special Education Coordinator, was reviewed with the board.  Motion to approve by Don Vidal; second by Kendra Kee.  Motion carries.
  1. 2016-2017 Board Meeting Dates: Motion made by Josie Pitts and second by Zach McNeil to approve the 2016-2017 board meeting dates:

Tuesday, August 16, 2016                                          3:30 p.m.

Tuesday, September 20, 2016                                     3:30 p.m.

Tuesday, October 25, 2016 / Annual Meeting            3:30 p.m.

Tuesday, November 15, 2016                                     3:30 p.m.

Tuesday, December 13, 2016                                     3:30 p.m.

Tuesday, January 17, 2017                                         3:30 p.m.

Tuesday, February 21, 2017                                       3:30 p.m.

Tuesday, March 21, 2017                                           3:30 p.m.

Tuesday, April 18, 2017                                             3:30 p.m.

Tuesday, May 16, 2017                                              3:30 p.m

Tuesday, June 13, 2017                                              1:00 p.m.

Motion carries.  Board elections would be on August 25, 2016 (Orientation Night) from 4:00 to 7:00 p.m.

  1. Remove outgoing director from GRSB and approve incoming director: The current signers on our account with Grand Rapids State Bank are Nick Pretasky and Josie Pitts.

Motion made by Josie Pitts and second by Zach McNeil to remove Nick Pretasky as of

June 30, 2016, and add Mike Hamernick as of July 1, 2016.  Motion carries.

  1. Other News:

EdVisions Contract:  EdVisions Cooperative negotiates our health insurance benefits, processes our payroll (2% administrative fee), and handles paperwork for teacher re-licensure.  Motion made by Josie Pitts and second by Kendra Kee to approve 2016-2017 EdVisions contract.  Motion carries.

  1. Policy 214 Out-of-State Travel / Annual Review: Motion made by Josie Pitts and second by Don Vidal to approve 214 Out-of-State Travel by School Board Members.  Motion carries.

Motion to adjourn made by Zach McNeil and second by Don Vidal.  Motion carries.

Next Meeting 8/16/16

Northern Lights Community School

Board of Directors Meeting

May 17, 2016

Board Members Present:        Matt Alleva, Karen Fleming, Art Norton (phone),

Don Vidal, Zach McNeil, Kendra Smith

Board Members Not Present: Josie Pitts

Non Board Members Present: Nick Pretasky, Becky McCauley, Lee Matson,

Jackie Esler, Shannon Zozgornik

Motion to convene by Karen Fleming; second by Kendra Smith.

  1. Mission Statement read by Matt Alleva.
  1. Approval of Agenda: Addition to agenda: “3.a. Todd Hassell”. Motion made by Don Vidal to approve agenda with one change; second by Karen Fleming. Motion carries.
  1. Approval of Minutes: Motion made by Karen Fleming and second by Don Vidal to approve minutes of April 19, 2016. Motion carries.
  1. Todd Hassell: Todd Hassell, Benita Hassell, and a community member are asking permission to use our school after school hours to teach firearms safety class. Field experience will be offered at Itasca Gun Club range. Motion made by Don Vidal to allow Todd Hassell, Benita Hassell, and a community member to teach gun safety classes at NLCS after school hours; second by Karen Fleming. Motion carries.
  1. Treasurer’s Report:

Motion made by Karen Fleming and second by Kendra Smith to approve the following resolutions:

Resolution 1:   To approve April operating receipts of $166,161.50

Resolution 2:   To approve April checks 9256 – 9306 of $166,662.77

Resolution 3:   To approve April miscellaneous disbursements of $14.97

Motion carries.

 

Donations for April totaled $525.00

 

April 30, 2016 Budget/Revised Budget Actual
ADM 98 to 100 103.98
Pupil Units 117 to 119 123.28
ATT % 90.20%

Funds transferred for the month of April, 2016

(Between MSDLAF and GRSB):       4/13/2016        $20,000

4/19/2016        $20,000

  1. 2016-2017 Budget Update: Lee presented 2017 Proposed Budget – General Fund to the board and reviewed the highlights. This budget is based on an ADM of 102 and includes 2% raise for employees across the board. This draft budget ends up with Net Loss of $11,397.21 with Fund Balance as % of Expenditures at 17.70%. We would like to break even and continue to work on our fund balance, so when our Finance Team meets they will continue to go through non labor categories to see what changes can be made. Prior to that meeting, if board members could take a look at the line items and contact Nick with their input that would be much appreciated. Board members are also welcome to sit in on the Finance Team meeting in early June.
  1. 2015-2016 Budget Revision: Lee shared the Revised Budget for Year 07/01/2015 – 06/30/2016 (Revision Date 5/17/2016) with the board. Budgeted ADM remained the same at 100. There were three items:

Budget change

  • Increase budget to cover final cost of the audit          $1,525.00
  • Increase budget to cover cost of various stipends      $4,000.00
  • Decrease REAP budget to the amount of the grant    ($1,927.00)

Total General Fund:                                                    $3,598.00

Motion made by Zach McNeil and second by Don Vidal to approve the following resolutions:

  • Resolution to adjust the General Fund revenue budget for FY 2015-2016 from $1,889,656 to $1,892,982, an increase of $3,326.
  • Resolution to adjust the General Fund expenditure budget for FY 2015-2016 from $1,861,666 to $1,865,264, an increase of $3,598.

Motion carries.

  1. Approval of Finance Team Minutes: Motion made by Don Vidal and second by Karen Fleming to approve 05/10/16 Finance Team Minutes. Motion carries.
  1. MCA Testing Update: All of our students have taken MCA testing. There were no glitches with the online system this year.
  1. Director’s Report: NLCS Instructional Leadership Team will have a school improvement plan to deliver to the board before the 2016-2017 school year. This plan will include at least 2-3 initiatives to improve math teaching and learning. We will also be meeting with Rachel (math specialist from MDE’s Center of Excellence) this summer.

There is not money in our budget to hire an additional math teacher. We would have to replace a current teacher.

The board feels this is a priority and needs to be addressed. Nick and Matt will get in touch with Mike Hammernick to update him on the details of our board discussion and also invite Mike to attend our June board meeting.

  1. MNHSL Resolution: Motion made by Zach McNeil and second by Karen Fleming to renew our membership in the Minnesota State High School League by completing 2016-2017 Resolution for Membership. Motion carries. There is a $90.00 fee for each sport.
  1. Credit Card Limit: Becky McCauley has been working with Grand Rapids State Bank to issue credit cards to appropriate staff with certain set limits. GRSB requested that we have individual cards for staff to comply with their auditors.

We currently have a $10,000 limit on our card, which she recommends raising to $12,000. The following nine staff would also be issued a card with a $2,000 limit:

Karen Fleming $2,000 (Advisory)

Matt Alleva                $2,000 (Advisory)

Suzanne Starr              $2,000 (Advisory)

Chad Olson                 $2,000 (Advisory)

Donna Hanson                        $2,000 (Advisory)

Josie Pitts                   $2,000 (Special Education)

Don Vidal                    $2,000 (Band)

Henry Chung              $2,000 (Computer/Tech Supplies)

Annie Humphrey        $2,000 (Indian Education)

If approved, this will result in a total VISA card limit of $30,000.

Each person receiving a card will be expected to have requisitions approved and signed by the Director prior to purchases as well as present receipts and statement for purchases to the office in a timely manner so it is paid prior to the due date. Any problems with this procedure may result in the staff’s card being revoked.

Motion made by Zach McNeil and second by Kendra Smith to raise total credit card limit on our VISA with Grand Rapids State Bank from $10,000 to $30,000, issue a credit card to nine designated staff (each with a $2,000 limit), and raise the limit on our current card from $10,000 to $12,000. Motion carries.

  1. Other News: A doorbell has been installed at the front door (Main Office entrance) to enable us to lock all doors during school hours. The building company will be installing an internet locking system this summer.
  1. Outgoing Director Stipend: Motion made by Don Vidal and second by Karen Fleming to approve a $5,000 stipend for Nick Pretasky. Motion carries. There was much discussion in favor of the motion.

 

 

Our next board meeting is scheduled for Tuesday, June 14th @ 9:00 a.m.

Motion made by Don Vidal and second by Kendra Smith to change the time of this meeting from 9:00 a.m. to 1:00 p.m. Motion carries.

Motion to adjourn made by Zach McNeil and second by Karen Fleming. Motion carries.

Next Meeting 6/14/2016

Northern Lights Community School

Board of Directors Meeting

April 19, 2016

Board Members Present:     Matt Alleva, Karen Fleming, Art Norton (phone),

Don Vidal, Zach McNeil

Board Members Not Present:   Josie Pitts, Kendra Smith

Non Board Members Present:   Nick Pretasky, Becky McCauley, Jackie Esler

Motion to open by Don Vidal; second by Karen Fleming.

  1. Mission Statement read by Matt Alleva.
  1. Approval of Agenda: Addition to agenda:  Policies 503.2 and 503.3.  Motion made by Don Vidal to approve agenda; second by Karen Fleming.  Motion carries.
  1. IASC Presentation (Matt Grose and Ashley Carlson): Matt Grose and Ashley Carlson from IASC presented what IASC is and what our collaboration has been and could be in the future.  Matt explained what a “Fully Vested” member is and what a “Partner” is.  Currently we are a “Partner”.  We pay a small amount for that partnership.
  1. Building Company Update and Audit Discussion: Todd Hassell (Building Company) shared with the board a list of items accomplished during summer of 2015.  KOOTASCA community improvement grant has been approved, but monies will not be determined until some time in May.  Any funds received need to be first applied to safety and energy efficiency.  The building company will be getting an estimate on the tuck-pointing later on this week.  The building company would be interested in being included in the board’s strategic planning process to better understand what is needed in the future.

The building company feels their auditors are doing a great job, and are less expensive than the accounting firm the school uses.

  1. Approval of Minutes: Motion made by Don Vidal and second by Zach McNeil to approve minutes of March 15, 2016 and March 23, 2016.  Motion carries.
  1. Approval of Hiring Committee Meeting Minutes: Motion made by Zach McNeil and second by Don Vidal to approve NLCS Director Search minutes.  Motion carries.
  1. Treasurer’s Report: Becky shared the condensed streamlined financial packet with the board.

Motion made by Karen Fleming to approve the following resolutions:

Resolution 1 – To approve March operating receipts of $156,553.28

Resolution 2 – To approve March checks 9198-9255 of $172,695.11

Resolution 3 – To approve March miscellaneous disbursements of $33.60

Motion amended by Don Vidal to include voided check #9232 in the amount of $250.00 issued to Greg Kaczor (reissue check #9249) and second by Zach McNeil to approve; motion carries.

Donations for March totaled $251.00

March 31, 2016 Budget/Revised Budget Actual
ADM 98 to 100 104.07
Pupil Units 117 to 119 123.40
ATT % 91.70%

Current students enrolled as of March 31, 2016 was 106.

Funds transferred for the month of March 2016

(Between MSDLAF and GRSB)

3/01/2016        $120,000

3/11/2016        $50,000

3/22/2016        $105,000

  1. 2016-2017 Budget Update: Draft copy of next year’s budget will be presented at our May board meeting; final approval expected during June board meeting.
  1. Approval of Finance Team Minutes: Motion made by Zach McNeil and second by Don Vidal to approve minutes of 4/12/2016.  Motion carries.
  1. Speed Limit Sign Vote: Motion made by Don Vidal and second by Karen Fleming to approve $935.00 toward speed limit signage and to add this line item to next year’s budget.  Motion carries.
  1. User Recertification Representative: Nick Pretasky, NLCS Director, is our designated person responsible for MDE secure systems (see who has access, authorize new users, and review annually).  Motion made by Zach McNeil and second by Karen Fleming that as of July 2, 2016 this responsibility will be transferred to Michael Hammernick.  Motion carries.
  1. Wellness Assessment Results: Nick shared the overall assessment results with the board.
  1. MCA Testing Update: Our students had MCA testing (mathematics, reading, and science) last week.  Students are required to take the science test only one time during high school.  NLCS 11th graders take the science test.  State of Minnesota provided tickets indicating which students needed testing in what areas.  Some of our students took the science test but were not suppose to; therefore 14 of those science tests were invalidated.
  1. Community Board Member Discussion: In order to accommodate the scheduling needs of community board members and parents, would it make more sense to move our meeting time from 3:30 p.m. to later in the day? This would be something to keep in mind when we discuss board recruitment.
  1. EE Coordinator Discussion: Nick provided a list of duties necessary to get done in the area of environmental education broken down into four categories:
  • Environmental Literacy Coordinator
  • Environmental Education Curriculum Development
  • Report Environmental Education Goal Development and Performance Evaluation ACNW
  • Manage Environmental Facilities

Recommended stipend:  $2,500

Motion made by Don Vidal to approve EE Coordinator; second by Karen Fleming.  Motion carries.  Nick will check with our staff to see if there is interest by one or more individuals in taking on these responsibilities.

  1. Staff Stipends for field studies and out of school experiences: We are currently allocating stipends as follows:  $50.00 stipend per night; $150 stipend for a day that is non-school; and summer school stipends via a separate agreement with Director.  The board will see a separate line item for staff stipends in next year’s budget.
  1. Director’s Report: No questions on the Director’s Report.

Our Instructional Leadership Team will be meeting a couple of times before our next board meeting.  Nick will give us an update of our math improvement plan for next school year after those meetings occur.

Policy 503.2 and Policy 503.3:  When we updated our enrollment policy and voted on it during our February 2016 board meeting, we no longer needed Policy 503.2 Admissions Lottery.  Motion made by Karen Fleming and second by Don Vidal to get rid of Policy 503.2 Admissions Lottery, and change the name on Policy 503.3 to “Admissions Lottery and Enrollment”.  Motion carries.

  1. Other News:

Motion to adjourn made by Don Vidal and second by Karen Fleming.  Motion carries.

Next Meeting 5/17/16

Northern Lights Community School

Board of Directors Meeting

March 15, 2016

Board Members Present:            Matt Alleva, Karen Fleming, Art Norton, Josie Pitts, Kendra Smith, Don Vidal

Board Members Not Present:     Zach McNeil

Non Board Members Present:    David Greenberg, ACNW Charter School Division, Nick Pretasky, Becky McCauley, Lee Matson, Jackie Esler

1.  Mission Statement read by Matt Alleva

2.  Approval of Agenda:  Motion made by Don Vidal and second by Art Norton to approve agenda with new items and changes (Add “updates on financial packet” under

Treasurer’s Report; add “IASC Update” under Other News).  Motion carries.

3.  Approval of Minutes:  Motion made by Josie Pitts and second by Don Vidal to approve minutes of February 16, 2016.  Motion carries.

4.  Treasurer’s Report:  Check register, February receipts, and NLCS bank reconciliation as of February 29, 2016 were reviewed.

Motion made by Karen Fleming and second by Art Norton to approve the following resolutions:

            Resolution 1 – To approve February operating receipts of $171,208.28

            Resolution 2 – To approve February checks 9141 – 9197 of $174,650.80

            Resolution 3 – To approve January miscellaneous disbursements of $3.60

Motion carries.

There were no donations for February 2016.

February 29, 2016

Budget/Revised Budget

Actual

ADM

98 to 100

104.07

Pupil Units

117 to 119

123.40

ATT%

93.10%

Current students enrolled as of February 29, 2016 was 106.

Funds transferred for the month of February 2016

(Between MSDLAF and GRSB)

2/09/2016        $100,000

2/23/2016        $25,000

Becky McCauley explained that the finance packet the board will receive prior to the April board meeting will be condensed and have a different format.

Lee presented NLCS Financial Summary (Balance Sheet and Income Statement) through 2/29/2016.  Projected ending Fund Balance is $359,428.15 (19.52%).

5.  Approval of Finance Team Minutes:  Finance Committee Meeting Notes (held on March 11, 2016) were shared with the board.  Motion made by Kendra Smith and second by Don Vidal to approve.  Motion carries.

6.  Director Hiring Update:  Three candidates were interviewed last week, and another candidate will be interviewed tomorrow afternoon.  Matt will send out resumes electronically to any board members that have not had an opportunity to review them.  It may be necessary to schedule a special board meeting to make a decision on hiring a director.

7.  After School Program:  During the month of March we have been offering an after school activity for our students every Tuesday.  Two staff (one paid; one volunteer) are present.  We have had an average of six students participate.  Parent consent was required and we provided transportation.  What would an after school activity look like next year?  What kind of budget would be needed?  Nick will provide an update on this year’s program in next month’s Director’s Report so that we have data.

8.  Ellen Speed Limit Sign Financial Support Request:  Ellen Coffel has been researching what kind of signage we could use to slow traffic down when coming through Warba on Highway 2.  She contacted the company the City of Grand Rapids uses and found two options: value sign ($2,720) and smart sign with 90 watt solar kit ($3,655).  The value sign tells you only the speed limit.  The smart sign has many options built in and may be a project idea for students.  She is currently exploring grants that may help with this funding.  She will be submitting a request to City of Warba to pay for two regular signs.  Ellen may need to come back to our board and request a one time line item of $935.

9.  ACNW David Greenberg:  David Greenberg spent all day here at NLCS on Monday,

March 14th, and had the opportunity to observe classrooms, tour the facility, and spend time with some of our students who were interested in sharing their story and showing their work. 

David Greenberg reviewed FY15 Academic Performance Evaluation with the board as well as FY15 Financial Performance Evaluation (Contract Term:  July 1, 2014 – June 30, 2017).  We will begin the renewal process with Audubon next year.

10.  Director’s Report:  NLCS has had a significant increase in the percentage of students eating lunch and breakfast.  Since we qualified under the CEP program, we are able to provide free breakfast and lunch to all students.  NLCS is requesting funds for a new oven and hood to accommodate the large increase in meals served.

NLCS will host an event at MacRostie Art Center, Skirts & Ribbon Shirts, on Saturday, April 30th from 1:00 – 3:00 p.m.

 Other News / IASC Update:  The IASC administrative team has hired an IASC Coordinator, Ashley Carlson.  Ashley will be visiting our school in April.  Nick met with other IASC superintendents today and shared highlights with the board.

 Motion to adjourn meeting made by Karen Fleming and second by Don Vidal.  Motion carries.  Board members remained for board training.

Next Meeting 4/19/16

Northern Lights Community School

Board of Directors Meeting

February 16, 2016

Board Members Present:            Karen Fleming, Art Norton, Josie Pitts, Don Vidal, Matt Alleva, Zach McNeil

Board Members Not Present:    Kendra Smith

Non Board Members Present:    Nick Pretasky, Becky McCauley, Lee Matson, Jackie Esler

  1. Mission Statement read by Matt Alleva
  1. Approval of Agenda: Motion made by Art Norton and second by Don Vidal to approve agenda as amended (Add 5.a. WIFLi engagement letter; add 5.b. Credit cards; remove “Board Assurances”.  Motion carries.
  1. Approval of Minutes: Motion made by Art Norton and second by Don Vidal to approve minutes of January 19, 2016.  Motion carries.
  1. Approval of Hiring Committee Meeting Minutes: Table until next board meeting.

The next Director Search Committee Meeting is scheduled for February 24, 2016, and is open to the public.  The deadline to receive applications is February 23rd.

  1. Treasurer’s Report: Check register, January receipts, and NLCS bank reconciliation as of January 31, 2016 were reviewed.

Motion made by Karen Fleming and second by Zach McNeil to approve the following resolutions:

Resolution 1 – To approve January operating receipts of $214,362.82

Resolution 2 – To approve January checks 9081 – 9140 of $181,262.89

Resolution 3 – To approve January miscellaneous disbursements of $1.80

Motion carries.

The resolution to approve check card transactions is not needed to be included monthly, since debit cards will only be used in case of emergencies.

Donations for January totaled $1,646.80

January 31, 2016 Budget Actual
 ADM 98 103.22
Pupil Units 117 122.38
ATT% 94.10%

Current students enrolled as of January 31, 2016 was 103.

Josie shared minutes of Finance Meeting held on February 9, 2016.  Motion made by Don Vidal and second by Karen Fleming to approve Finance Committee minutes.  Motion carries.

Funds transferred for the month of January 2016

(Between MSDLAF and GRSB)

1/11/2016        $170,000

1/19/2016        $25,000

5.a.  WIPFLi Engagement Letter:  WIPFLi Engagement Letter dated January 7,

2016 was shared with the Board (audit for year ended June 30, 2016).  Anticipated fee for

the audit is $10,675 and the preparation for the Form 990 to be $1,650.  Motion made by

Karen Fleming and second by Don Vidal to accept WIPFLi Engagement Letter.  Motion carries.

5.b.  Credit Cards:  Currently we have one credit card with Becky McCauley’s name as the primary cardholder.  Discussion followed regarding advantages of issuing credit cards to other employees.  Motion made by Don Vidal and second by Josie Pitts to issue credit cards to appropriate staff with certain set limits.  Motion carries.

6. Budget Revision: Lee Matson presented and reviewed in detail the budget revision dated 2/16/16 (Budget Year: 7/01/2015 – 6/30/2016).  Our budgeted ADM was increased from 98 to 100 increasing revenue by $15,907.

Motion made by Art Norton and second by Josie Pitts:  “Resolution to adjust the General Fund revenue budget for FY 2015-2016 from $1,873,749 to $1,889,656, an increase of $15,907.”  And further resolve to: “Resolution to adjust the General Fund expenditure budget for FY 2015-2016 from $1,868,890 to $1,861,666, a decrease of $7,224.”  Motion carries.

Estimated Fund Balance 6/30/16:  $359,428.15 (19.31%)

Lee also shared NLCS Balance Sheet as of 1/31/16 with the board.

7. Next Year Calendar: We reviewed the draft of 2016-2017 school calendar.  This draft starts a week later, has one added snow day, and an IASC multi-district day rather than MAAP.  Motion made by Don Vidal and second by Zach McNeil to approve 2016-2017 calendar.  Motion carries.

8. Ellen Speed Limit Sign Financial Support Request: tabled until next board meeting.

9. Policies:

503.3 Enrollment:  Under VI. Enrollment Preferences, motion made by Zach McNeil to remove C. and D. and that this is the final vote; second by Don Vidal.  Motion carries.

10. MNHL Resolution: Don Vidal volunteered at last month’s board meeting to be one of our representatives for Minnesota State High School League (MSHSL).  Aimee Love is willing to be our other representative.  Motion made by Zach McNeil and second by Art Norton to designate Don Vidal (board representative) and Aimee Love (staff representative) for MSHSL.  Motion carries.

  1. Resolution 990: Motion made by Art Norton and second by Don Vidal to approve Resolution 990.  Motion carries.

 Promise Fellow Grant: We have applied for two Promise Fellows for next year 2016-2017.  The cost to NLCS for each Promise Fellow would be $7,200.  Motion made by Josie Pitts and second by Zach McNeil to move forward with Promise Fellow Grant.  Motion carries.

  1. Enrollment Policy: discussed previously (#9).
  1. Indian Education Committee: Since we have 20+ students identified as Native American we qualify for funding to implement Indian Education programming.  We have received $21,000 for Indian Education from State revenues and $4,000 from Federal revenues.

The Indian Education Committee meets monthly to review the NLCS program and its benefits to American Indian students.  This committee has the right to review our program to make sure we are meeting the needs of our students.

Indian Education Goal One:  The four year graduation rate of American Indian students at Northern Lights Community School will increase from 28% in 2014 to 50% in 2016.

Indian Education Goal Two:  Increase the number of American Indian students who enter into university, college, or certificate programs after high school graduation at Northern Lights Community School.

All current American Indian seniors are on track to graduate.

As indicated in our February Director’s Report, students have participated in field studies to college campuses, there has been a seminar offered for students to explore Native American fashion through the lens of environmental and social issues, and a fashion show at MacRostie is scheduled for March.

Motion made by Karen Fleming and second by Don Vidal to approve continuation of Indian Education Committee and review of NLCS programs and curriculum.  Motion carries.

  1. PSEO Grant: College in the Schools (CIS) is a program that would allow college level classes to be offered here at NLCS.  The grant has been written, and Nick was inquiring as to whether the board would like to submit the grant at this time.

Motion made by Zach McNeil and second by Karen Fleming to continue to proceed in this general direction, keep exploring, and follow through.  Motion carries.

As far as timing of implementing this program – summer of 2017 may be appropriate.

  1. Small Cities Development Program: KOOTASCA is writing a grant to improve the communities of Warba and Zemple.  Included in the grant would be money to help fund updates to the NLCS building (tuck-pointing).  There are big ticket items that were talked about during strategic planning.  What steps can the board take to approach other entities to inquire what other sources of funding/grants may be available?  Interested people can meet with the Building Company.  Art Norton volunteered to work with Todd and Isaac.
  1. Director’s Report: There were no questions on this report.
  1. Other News:

Motion to adjourn meeting made by Josie Pitts and second by Art Norton.  Motion carries.  Board members remained for board training.

Next Meeting 3/15/16

Northern Lights Community School

Board of Directors Meeting

January 19, 2016

 

Board Members Present:          Karen Fleming, Art Norton, Josie Pitts, Don Vidal

Board Members Not Present:   Kendra Smith, Matt Alleva, Zach McNeil

Non Board Members Present:   Nick Pretasky, Becky McCauley, Lee Matson,

Jackie Esler

  1. Mission Statement read by Karen Fleming
  1. Approval of Agenda: Motion made by Art Norton and second by Don Vidal to approve agenda as amended.  Motion carries.
  1. Approval of Minutes: Motion made by Josie Pitts and second by Art Norton to approve minutes of December 15, 2015.  Motion carries.
  1. Blandin Foundation and IASC Relationship: Kathy Annette, President/CEO, and Jaci David, Program Associate – Public Policy/Engagement, attended the initial portion of our board meeting.  Blandin Foundation is celebrating 75th anniversary this year.  Kathy thanked NLCS for our partnership over the years, stated how important collaborations are that we have formed, and recognized the opportunities NLCS provides for students and youth in our community.

Jaci David mentioned that she is looking for ideas to provide transportation to youth in rural areas and would be open to hearing back from a team of our students if they would be interested in researching creative solutions and getting back to her on this topic.

  1. Approval of Hiring Committee Minutes: Motion made by Josie Pitts and second by Don Vidal to approve minutes for the meeting held on January 6, 2016.  Motion carries.
  1. Treasurer’s Report:
  1. November 2015 correction:  Motion made by Art Norton and second by Don Vidal to approve the November 2015 resolutions:

Resolution 1 – To approve November operating receipts of $93,346.90

Resolution 2 – To approve November checks 8995-9031 of $176,013.57

Resolution 3 – To approve November check card transactions of $0.00

Resolution 4 – To approve November miscellaneous disbursements of $1.80

Motion carries.

Check #8316 in the amount of $6.80 made payable to Kelly or Jack Wilson has not been presented for payment.  They have requested that this amount be given to NLCS as a contribution, so the check has been voided.  Motion made by Art Norton and second by Don Vidal to approve this contribution of $6.80.  Motion carries.

  1. December 2015:  Check register, NLCS bank reconciliation as of December 31,

2015, and December receipts were reviewed.

Motion made by Art Norton and second by Don Vidal to approve the following resolutions:

Resolution 1 – To approve December operating receipts of $225,113.94

Resolution 2 – To approve December checks 9032-9080 of $173,094.96

Resolution 3 – To approve December check card transactions of $0.00

Resolution 4 – To approve December miscellaneous disbursements of $2.80

Motion carries.

Donations for December totaled $695.00

Lee Matson has added a new feature to our monthly Treasurer’s Report showing:

% of budgeted receipts year-to-date

% of budgeted disbursements year-to-date

current cash balance (behind) ahead of budget/ dollar amount

current cash balance (behind) ahead of budget/ percentage

We are pretty close to where we should be at this time.

December 31, 2015 Budget Actual
ADM 98 103.95
Pupil Units 117 123.25

Current students enrolled as of December 31, 2015 was 105.

Josie shared minutes of Finance Meeting held on January 12, 2016.  Motion made by Don Vidal and second by Karen Fleming to approve Finance Committee minutes.  Motion carries.

Audubon does not require quarterly budget revisions.  Lee will be presenting a budget revision to the board at our February meeting.

Funds transferred for the month of December 2015

(Between MSDLAF and GRSB)

12/15/2015      $25,000.00

12/22/2015      $20,000.00

  1. Next Year Calendar: Becky shared the first draft of our 2016-2017 calendar with the board.  State statute says there has to be 1,020 hours and this calendar has exactly that number of hours.  We do not have any snow days built in.  In February, there is not a full week off because IASC workshop is a staff day.

Motion made by Josie Pitts and second by Don Vidal to have one snow day built into our calendar next year.  Motion carries.

2016-2017 calendar will be presented for a final board vote in February.

  1. Final Audit Vote: There was an error on page 14 of our audit, which has been fixed.

Wipfli sent Becky McCauley an updated electronic corrected version.  Motion made by Art Norton and second by Josie Pitts to approve this final audit.  Motion carries.

  1. Liability Insurance of Edvisions: The insurance through EdVisions includes liability insurance in case the staff or school gets sued.  We also have access to an attorney if we have questions.
  1. Coaching Stipends: NLCS students have the opportunity to participate in Cross Country, Track, and Archery.  Currently we are paying coaching stipends of $500.00.

Motion made by Josie Pitts and second by Don Vidal to approve $500 stipend for coaches.  Motion carries.

  1. Special Education Stamps: No action needed.
  1. Kitchen Manager’s Resignation: Cari Pajerski has given her resignation.  The

job has been posted and we began interviewing last week.  Cari’s last day would be January 29th.  Motion to accept Cari Pajerski’s resignation made by Don Vidal and second by Karen Fleming.  Motion carries.

  1. New Director Salary Discussion: It was decided to have a salary range for this position depending on experience.  The range of $70,000-$75,000 may be appropriate.  Our Hiring Committee will continue to do research and determine what would be comparable for charter school directors, and our Finance Committee will need to budget for this.
  1. ACNW Site Visit Follow Up Letter: A copy of the ACNW follow-up letter was included in the board packet sent out prior to the board meeting, and highlights were detailed in the Director’s Report.
  1. Board Training Discussion: Ongoing board training is required.  Nick referenced Charter School Board University, a handbook written by Dr. Brian L. Carpenter.  Nick will include one chapter in the board packet for next month’s meeting and include as an agenda item.  All board members need to be present in order for this to be effective.
  1. Policies: Policy Committee recommended approval of the following three policies:
  • 515      Protection and Privacy of Pupil Records
  • 516      Student Medication
  • 524      Internet Acceptable Use and Safety Policy

Motion made by Josie Pitts and second by Don Vidal to approve all three policies.  Motion carries.

  1. Director’s Report:
  1. Tower Student Presentation:  Nick shared the video made by Jasmine Gawboy of the planning and construction of the longhouse, a learning center for the Tower students.
  1. ACNW Site Visit Follow-Up:  Discussed already (#14).
  1. Other News
  1. IASC Coordinator Position:  Nick shared the proposed IASC Coordinator Position description with our board along with coordinator cost and breakdown.  As a benefiting partner, NLCS’ share would be $1,500.  Since this IASC Coordinator Position is going before the IASC board tonight for approval, we shall get an update at our February board
  1. MSHSL School Board Representative:  Minnesota State High School League has asked us to designate two representatives who are authorized to vote for NLCS at a district, region and section meeting and on mail ballots where member schools are called on to vote.  One designated representative needs to be a member of the school’s governing board and the other a staff member.  Don Vidal volunteered to be our board representative.  Nick will check with staff to determine who is interested there.  This will be put on our agenda for February’s meeting.

Motion to adjourn made by Josie Pitts and second by Don Vidal.  Motion carries.

Next Meeting 2/16/16